OPS ADMINISTRATIVE ASSISTANT - 37979280 1

Requisition No: 842363 

Agency: Environmental Protection

Working Title: OPS ADMINISTRATIVE ASSISTANT - 37979280 1

 Pay Plan: Seasonal

Position Number: 37979280 

Salary:  $15 per hour 

Posting Closing Date: 12/15/2024 

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OPS ADMINISTRATIVE ASSISTANT

State of Florida

Department of Environmental Protection

24 hours per week

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. 

The Work You Will Do:

                OPS Administrative Assistant (379709280)

                Alafia River State Park

                14326 South County Road 39

                Lithia, FL 33547

                Supervisor: Manny Perez, Park Manager, 813-672-5320

An opportunity for a self-motivated, hard-working individual to support the park in administration and visitor services as an OPS Administrative Assistant at Alafia River State Park located in Lithia, FL.

The Difference You Will Make:

Florida state parks are managed and preserved for enjoyment by all through providing appropriate resource-based recreational opportunities, interpretation and education that help visitors connect to the Real Florida. SM

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Standing out from the relatively flat topography of Central Florida is Alafia River State Park, a reclaimed phosphate mine with some of the most radical elevation changes in the state. This makes it a hot spot for mountain bikers who traverse the scenic and challenging International Mountain Bike Association trails.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s benefits package for eligible OPS employees include:

Participation in state group insurance (must meet eligibility requirements*).  For more information consult with People First at 877-562-7287 or visit:  https://www.mybenefits.myflorida.com/health/eligibility_and_enrollment/ops_employees

• Participation in the Florida Deferred Compensation Plan (457b).  For additional information and online enrollment visit MyFloridaDeferredComp.com
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). (For more information, please visit  Social Security Alternative Plan (CorebridgeFinancial.com) 
• Flexible Spending Accounts;

For a more benefits information, visit www.mybenefits.myflorida.com.

*Seasonal and part-time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements.

Pay:

$15 per hour

Your Specific Responsibilities:

Assists Park Manager in planning, coordinating, and implementing all administrative activities for such required accounting procedures as annual revenue audits, purchase order audits, budget monitoring, oversight of fiscal data, contracts and records, development and implementation of policies and procedures to implement department guidelines, daily, weekly and monthly reports.  Processes invoices, MFMP requisitions and purchasing card (p-card) transactions and other related items pertaining to the office administration for payment.  Manage SAMAS/FLAIR reports, FIMS, Oculus, PPMTS database and future tracking systems. Act as Office Manager for office operations and insure smooth operation of office procedures. 

Researches and arranges for purchasing of goods and services.  Prepares requisitions for goods and services and processes invoices in MFMP, processes p-card transactions, and performs other duties related to purchasing.  Ensures that all transactions adhere to the State’s purchasing guidelines.

Trains and assists OPS and FTE in ranger station procedures for park business system, fiscal compliance, and revenue reporting.

Assists with recruitment and scheduling of volunteers to aid in park operations

Receives and routes mail.  Maintains tracking system to ensure correspondence, reports and other work is performed in a timely fashion.  Answers telephone, visitor questions, and delivers messages

Sets up and maintains all files and records of correspondence, documents, reports, and other materials relating to park operations, budget and purchasing in adherence to department retention schedule.  Maintains personnel files.

Performs other related duties as required.

OTHER – Performs other related duties as required.

Required Knowledge, Skills, and Abilities:

Ability to follow verbal and written instructions/directions.

Ability to communicate effectively, verbally and in writing.

Ability to prepare and maintain financial records.

Ability to maintain files and filing systems.

Ability to solve complex problems.

Ability to operate radio equipment.

Ability to perform cash register/point of sale transactions.

Ability to interact with visitor inquiries in a tactful and courteous manner.

Ability to understand and apply rules, directives, policies, laws and regulations.

Ability to prepare reports.

Ability to work independently with minimum supervision.

Ability to lift 40 pounds.

Ability to establish and maintain effective working relationships with others.

Ability to work rotating shifts, including nights, holidays, and weekends.

Ability to maintain a valid Florida Driver’s License.

Ability to satisfactorily complete background and fingerprint check

Ability to recruit, interview, and schedule volunteers

Skill in personal computer operation

Skill in operating general office equipment

Skill in use of database and word processing software

Knowledge of good public relations.

Knowledge of basic arithmetic. 

Knowledge of administrative principles and practices.

Knowledge of basic accounting.  

Minimum Qualifications:

Valid Driver’s license.

This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_ER@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.