OPS STAFF ASSISTANT - 64961093

Requisition No: 855386 

Agency: Department of Health

Working Title: OPS STAFF ASSISTANT - 64961093

 Pay Plan: Temp

Position Number: 64961093 

Salary:  $18.00 - $20.00 per hour 

Posting Closing Date: 06/28/2025 

Total Compensation Estimator Tool

Open Competitive

Your Specific Responsibilities:

This is a very responsible, independent position that will support the Administrative Assistant III – SES for DOH-Suwannee and DOH-Lafayette.  Incumbent is responsible for securing the designated information set for the purpose of protecting confidentiality, data integrity and appropriate access, for all information, both confidential and public record, which is stored in hard copy or electronic formats.  This position has been delegated back-up key custodian for secured areas within the Health Department and personnel records.  Incumbent will serve as back-up support to the Administrative Assistant III in the following duties:

Assist with human resource duties to include preparing and submitting tickets in the FLHealthDesk-HR to advertise positions and creating requisitions in People First for posting; completes classification, recruitment, separation, and payroll actions.  Assist employees with attendance and leave, insurance and benefits, and labor relations questions.  Assist with scheduling interviews, background, drug screens and checks new hires in E-Verify.  Assist with submitting recruitment tickets for volunteers, interns, and other persons providing services for DOH.

Assist with daily bank deposits to include running daily cash drawer reports and preparing revenue code strips. Prepares weekly clearing account check and sends to North Florida Consortium.  In the absence of Administrative Assistant, assist with sorting and distributing daily mail.

Assist with preparing monthly travel vouchers in the Statewide Travel Management system, enrolling new hires in required mandatory trainings in TRAIN, and submitting work orders to Suwannee County Facilities Maintenance upon request, coordinates facilities upkeep in cooperation with safety personnel.

Schedules vehicle/fleet maintenance as requested and/or needed.

Assist with monthly newsletter to include lay-out, data gathering, information submission.

Provides administrative services for Health Officer, as directed.

Time sheet and EAR entry within the required time frame; Subject to emergency duty in the event of a natural disaster; completion of all mandatory or assigned trainings within the required time frame.

Other duties as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge of office procedures and practices; knowledge of principles and techniques of effective communication; knowledge of the methods of data collection, and basic arithmetic.  Ability to understand and apply applicable rules, regulations, policies and procedures; ability to deal with the public in a tactful and courteous manner, work independently, utilize problem-solving techniques.  Ability to plan organize and coordinate work assignments, communicate effectively and maintain an effective working relationships with others.

Qualifications:

Must have a high school diploma or its equivalent.

Three years of secretarial or clerical work experience.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health in Suwannee County

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements.  Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.