HEALTH INFORMATION SPECIALIST - 60074390

Requisition No: 839651 

Agency: Children and Families

Working Title: HEALTH INFORMATION SPECIALIST - 60074390

 Pay Plan: Career Service

Position Number: 60074390 

Salary:  $33,760.00 - $56,956.48 Annually 

Posting Closing Date: 01/02/2025 

Total Compensation Estimator Tool

The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.

Northeast Florida State Hospital (NEFSH) is a 613-bed, licensed mental health treatment facility that provides person-centered services to adults suffering from severe and persistent mental illness. The hospital, located in Macclenny, was established in 1959 and is the largest state operated civil treatment facility. 

NORTHEAST FLORIDA STATE HOSPITAL IS A TOBACCO FREE FACILITY.

TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

This is a highly responsible and professional position that will serve as a Health Information Specialist at the Northeast Florida State Hospital. This position will collaborate with each section within the state facilities and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented. 

Specific Duties and Responsibilities include:

• This is a responsible position that requires independent judgement and decision making assigned to the Health Information Services Department of a large mental health treatment facility. To ensure treatment and management excellence the incumbent in this position must understand the importance of the informed consent and NEFSH operating procedures relevant to the assigned duties and responsibilities.
• Assists the psychiatrists with obtaining informed consents, emergency treatment orders (ETO), and court authorization for the use of psychotropic medication in accordance with NEFSH OP 14-06-01 and CFOP 155-1.
• Types all correspondence associated with the above processes, acts as a witness for the provider receiving verbal consent and handles the sending out of consents for signature via certified mail.
• This task includes ensuring that all informed consents are thoroughly reviewed to determine completeness, accuracy and conformance with hospital requirements and state and federal regulations that relate to both the provision of Medical Records services and the documentation practices of the staff.
• Follows up with providers when discrepancies are found and ensures necessary corrections are made.
• Reviews patient medication orders to ensure that the current consent matches the medications being ordered. 
• This is a task that requires a high degree of scrutiny and attention to detail. 
• As new medications are ordered every day this is a task that has to be completed consistently to stay up to date.
• Follows up with providers when discrepancies are found and ensures necessary corrections are made.
• Tracks and monitors the receipt of completed informed consents and court orders.
• Maintains an electronic log for each living area to ensure the consents are completed and updated per time requirements. 
• Shares this information with the psychiatric providers to keep them up to date on what is due. 
• Maintains the Informed Consent drive to ensure accuracy, organization and availability for multiple departments.
• Sorts paperwork related to the informed consents and and provides a hand off to the Health Information Services department to ensure the documents are filed in the patient's chart.
• Provides data to the Quality Improvement Department and the Medical Services Department on the completeness and accuracy of informed consents.

Knowledge, Skills and Abilities required for the position:

• Knowledge of the procedures for securing, accumulating, processing, preserving, retrieving and controlling the distribution of medical records.
• Knowledge of the procedures for coding, classifying, indexing and filing medical records manually and/or electronically.
• Ability to use a nomenclature and classification system.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Minimum Qualifications:

• Certification as an Registered Health Information Technician (RHIT) by the American Health Information Management Association (AHIMA); or
• Three years of experience in compiling, maintaining and coding medical records.

Benefits of Working for the State of Florida:

• Health insurance
• Life insurance; $25,000 policy is free plus option to purchase additional life insurance
• Dental, vision and supplemental insurance
• Retirement plan options, including employer contributions
  • (For more information, please click www.myfrs.com);
• Nine paid holidays and one Personal Holiday each year;
• Flexible Spending Accounts;
• Opportunities for career advancement
• Tuition waiver for public college courses

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

DCF EMPLOYMENT DISCLOSURES

US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.

SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS).  Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov.

RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.

BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.