ADMINISTRATIVE ASSISTANT I - 37000918

Requisition No: 847251 

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT I - 37000918

 Pay Plan: Career Service

Position Number: 37000918 

Salary:  $2,902.03 monthly/$34,824.36 annually 

Posting Closing Date: 03/28/2025 

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Administrative Assistant I

State of Florida

Department of Environmental Protection

Open Competitive

Closing Date 03/28/2025

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem. 

The Work You Will Do:

Administrative Assistant I (37000918)

Florida Caverns State Park

3345 Caverns Road

Marianna Florida 32446

Contact: Zachary Knerr, Park Manager II
850-573-7927
Zachary.knerr@floridadep.gov

A challenging opportunity is available for a self-motivated park service professional to fill an Administrative Assistant position at Florida Caverns State Park.  This position requires strong visitor service, maintenance, administration, and resource management skills.

The Difference You Will Make:

Florida State Parks are managed and preserved for enjoyment by all through providing appropriate resource-based recreational opportunities, interpretation and education that help visitors connect to the Real Florida. SM

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Florida Caverns State Park is in Marinna Florida. Cool air, the sound of dripping water, a visual array of mystifying stalactites, stalagmites, flowstones and draperies - this is what greets visitors when they explore the otherworldly depths of Florida Caverns.

With the Chipola River, Blue Spring, Campground and Tour Cave, Visitors will be immersed in a serene getaway where they can canoe, kayak, hike, bike, swim, fish or camp.  Florida Caverns has activities for everyone! 

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

Base salary $2,730 month/$32,760 annually

Your Specific Responsibilities:

Assists Park Manager in planning, coordinating and implementing all administrative activities for such required accounting procedures as annual revenue audits, purchase order audits, budget monitoring, oversight of fiscal data, contracts and records, development and implementation of policies and procedures to implement department guidelines, daily, weekly and monthly reports.  Processes invoices, MFMP requisitions and purchasing card (p-card) transactions and other related items pertaining to the office administration for payment.  Manage SAMAS/FLAIR reports, FIMS, Oculus, PPMTS database and future tracking systems. Act as Office Manager for office operations and ensure smooth operation of office procedures. 

Researches and arranges for purchasing of goods and services.  Prepares requisitions for goods and services and processes invoices in MFMP, processes p-card transactions, and performs other duties related to purchasing.  Ensures that all transactions adhere to the State’s purchasing guidelines.

Trains and assists OPS and FTE in ranger station procedures for park business system, fiscal compliance, and revenue reporting.

Performs timekeeper functions and assists with hiring and talent management utilizing People First.  Acts as liaison with Bureau of Human Resource Management for FMLA requests, sick leave pool hours, workers compensation tracking, notice of separation forms, etc. 

Receives and routes mail.  Maintains tracking system to ensure correspondence, reports and other work is performed in a timely fashion.  Answers telephone, visitor questions, and delivers messages.

Sets up and maintains all files and records of correspondence, documents, reports, and other materials relating to park operations, budget and purchasing in adherence to department retention schedule.  Maintains personnel files.

Performs other related duties as required.

Required Knowledge, Skills, and Abilities:

Knowledge of: administrative principles and practices; basic accounting.  

Skill in:  personal computer operation; operating general office equipment; use of database and word processing software; planning, coordinating and implementing meetings, training programs and special events. 

Ability to: understand and apply applicable rules, regulations, policies/procedures relating to administrative functions and compliance; prepare and maintain financial records; communicate effectively verbally and in writing; solve complex problems; prepare correspondence and administrative reports; work independently; establish and maintain effective working relationships with others; maintain files and filing systems.

Working hours: 40 hours per week, 8 hours per day-Monday through Friday

Minimum Qualifications:

• Maintain Valid driver’s license
• Successful outcome of background and fingerprint checks

Preferred Qualifications:

• Previous professional office experience including budget and administrative functions

TO APPLY FOR THIS POSITION IN PEOPLE FIRST:

BACKGROUND SCREENING REQUIREMENT: 

This position is a Position of Trust. Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and be screened in accordance with the requirements of Chapter 435, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_ER@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.