OPERATIONS & MGMT CONSULTANT II - SES - 67012118 - SUNLAND CENTER - MEDICAL RECORDS

Requisition No: 843483 

Agency: Agency for Persons with Disabilities

Working Title: OPERATIONS & MGMT CONSULTANT II - SES - 67012118 - SUNLAND CENTER - MEDICAL RECORDS

 Pay Plan: SES

Position Number: 67012118 

Salary:  $44,060.11- $49,920.26 Annually 

Posting Closing Date: 01/03/2025 

Total Compensation Estimator Tool

AGENCY FOR PERSONS WITH DISABILITIES

 POSITION: Operations & Management Consultant II - Selected Exempt Service (SES)

POSITION NUMBER:  67012118

OPEN COMPETITIVE OPPORTUNITY

*This is an ANTICIPATED VACANCY*

This posting may close before the posted closing date.

The hiring salary may exceed the maximum posted salary.  

CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts.
• Tuition waivers.
• And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.
• Paid Maternity and Parental Leave.

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics. 

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

*Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

SALARY RANGE

$44,060.11- $49,920.26 Annually            $1,694.61 - $1,920.01 Bi-weekly

Position Summary

This position provides overall assistance and support and performs a wide variety of complex legal, administrative, and clerical functions and additional oversees the clinical records department.  The person in this position requires minimum supervision and is allowed the flexibility to exercise a great deal of independent judgment in carrying out assigned duties. It is imperative that the incumbent in this position maintain an effective working relationship with court officials, APD staff and members of the legal community.

The Work You Will Do 

• Provides leadership and direction to clinical records to ensure all resident records adhere to agency protocols, and applicable laws/rules.  Provides direction to ensure relevant information regarding the individual is readily accessible and available to persons who have authority to access.

• Provides leadership and guidance for Admissions/Discharges to ensure both are processed in accordance with guidelines, policies, and procedures.  Ensures the overall clinical records department operates effectively and efficiently based on policy, procedures and rules governing the clinical records department.

• Independently prepares legal pleadings, memoranda and other documents and performs routine administrative and/or clerical functions.

• Track legal status/court dates, etc., of residents, preparing and distributing weekly spreadsheets and notifying appropriate staff of updated information and status changes.

• Serve as liaison between the Attorney, DDDP staff, and court officials to resolve issues as appropriate and/or secure needed information / documents.

• Assist with DDDP court ordered treatment cases by reviewing referrals, preparing, and filing petitions/motions and court dockets, ensuring witnesses are prepared and present for hearings, and distributing signed orders.

• Monitor competency evaluations and other reports to the court to ensure timely and accurate submission. 

• Monitor, in-service, motivate and direct staff in areas of job performance. Complete employee’s performance evaluations and performance expectations within established timeframes as required.
• Assist in the hiring process of staff, to include but not limited to, participating in the interview process, making recommendation(s) for hire. Recommends corrective and/or disciplinary actions as necessary.

• Completes all required training. Monitor and tracks to ensure assigned staff complete required training.
• Maintain timesheet, ensuring accuracy and submit timely in accordance with policy and procedure. Review and approve timesheets as required. Monitor all time and attendance to ensure all coverage levels are met, review and address areas of concern with staff and management as required.

• Performs other related duties as required. 

Minimum Qualifications

• Preferred but not required, associate’s degree in a medical or related field.
• At least three years of experience handling/processing medical records.
• Experience and working knowledge of Microsoft Office applications.
• Preferred but not required; experience processing legal documents.

Knowledge, Skills, And Abilities

• Knowledge of the methods of data collection and analysis.
• Knowledge of basic management principles and practices.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work flow and other activities relating to the improvement of operational and management practices.
• Ability to organize data into logical format for presentation in reports, documents and other written materials.
• Ability to conduct fact-finding research.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Additional Information

Profile Completion

To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year. 

Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program.  Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

Background Screening Requirement

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.

Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

All applicants should complete the online application process. If you need assistance applying for this position, please call the People First service center at 1-877-562-7287. 

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

Recruiting Contact:

Lizzie Holland 

Human Resource Specialist

Recruitment Manager

Agency for Persons with Disabilities

Sunland Center – Marianna

3700 Williams Drive

Marianna, FL 32446

E-mail Lizzie.Holland@apdcares.org

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.