ADMINISTRATIVE ASSISTANT - 67016146

Requisition No: 849765 

Agency: Agency for Persons with Disabilities

Working Title: ADMINISTRATIVE ASSISTANT - 67016146

 Pay Plan: Career Service

Position Number: 67016146 

Salary:  $34,184.80 - $35,000.16 Annually 

Posting Closing Date: 04/25/2025 

Total Compensation Estimator Tool

AGENCY FOR PERSONS WITH DISABILITIES

 POSITION: Administrative Secretary - Career Service

WORKING TITLE: Administrative Assistant

*PENDING RECLASSIFICATION*

POSITION NUMBER: 67016146

OPEN COMPETITIVE OPPORTUNITY

*This is an ANTICIPATED VACANCY*

This posting may close before the posted closing date.

CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months.

This position is not a Telework position and is required to report to the APD office in the area it serves.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts.
• Tuition waivers.
• And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.
• Paid Maternity and Parental Leave.

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics. 

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

*Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

SALARY RANGE

$34,184.80 - $35,000.16 Annually                       $1,314.80 - $1,346.16 Bi-weekly

Position Summary

This position is responsible for assisting the Regional Program Supervisor and other staff within the Quality Improvement work stream, and coordinates with other administrative support staff within the region to ensure administrative functions are conducted timely to promote Regional operations.

The Work You Will Do 

Provides secretarial support to the QI Regional Program Supervisor which can include preparing correspondence and reports, filing, and mail distribution.

Receive the approved Notices of Non-Compliance from the Senior Human Services Program Specialist for Licensing (HSPS), mail and email the Notices to the appropriate provider. Enter the Notices and due dates into a tracking system maintained on Share Point. Receive the responses to the Notices of Non-Compliance from the provider agencies, track their submission and submit to the HSPS for review.  Completed reviews will be tracked in the Notice tracking system, incomplete responses will be returned to the provider and tracked through completion. 

Assist the Regional Program Supervisor (RPS) for Quality Assurance to ensure that APD staff is dispatched in a timely manner to review all reports of Abuse, Neglect and Exploitation (ANE) received from Adult Protective Services.  a request to dispatch staff for a Health and Safety ANE review requesting either monitoring, nursing or behavioral staff. 

Prepare an email request and forward to the appropriate staff as well as the Incident Reporting staff.  On a separate tracking spreadsheet, track the date of the ANE, the client’s name, the staff sent to review the ANE and the date that a report was returned. 

Assists with the tracking and preparation of QI assignments including required monthly reports.

Answers phone and email inquiries timely and routes complex inquiries to the appropriate staff.

Assists in coordination of work assignments within the Regional Office including phone and receptionist duties.

Performs other duties as assigned.

Minimum Qualifications

• Two or more years of professional experience using Microsoft Office Programs (Word, Excel, PowerPoint, Access, Outlook, Teams).

• Ability to speak Spanish or Creole preferred.

Knowledge, Skills, And Abilities

Knowledge of:

• Microsoft applications (Excel, Word, Power Point Share Point) and other required computer software applications.

Ability to:

• Maintain, monitor and utilize tracking systems. 

• Communicate orally and in writing, (face to face, electronically and/or written) information and ideas clearly, concisely and effectively.

• Establish and maintain effective working relationships with consumers, families, providers and staff within and across regions.

• Prioritize and schedule work efficiently, determine work priorities and ensure completion of work assignments within deadlines.

• Work independently.

• Multi-task and work well under pressure.

Additional Information

Profile Completion

To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year. 

Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program.  Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

Background Screening Requirement

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.
Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-Verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

All applicants should complete the online application process. If you need assistance applying for this position, please call the People First service center at 1-877-562-7287. 

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.