ADMINISTRATIVE ASSISTANT I - 55009811

Requisition No: 874981 

Agency: Department of Transportation

Working Title: ADMINISTRATIVE ASSISTANT I - 55009811

 Pay Plan: Career Service

Position Number: 55009811 

Salary:  $43,842.24 - $56,737.01 

Posting Closing Date: 05/10/2026 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

606 / DISTRICT CONSTRUCTION

ANTICIPATED VACANCY / OPEN COMPETITIVE

CAREER SERVICE

FULL-TIME

CONTACT PERSON: MARIA RODRIGUEZ

CONTACT PHONE NUMBER: (305) 640-7442

CONTACT EMAIL ADDRESS: Maria.Rodriguez@dot.state.fl.us

HIRING SALARY RANGE: $1,686.24 - $2,182.19 biweekly range / $43,842.24 - $56,737.01 annual range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers.  Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Administrative Assistant I/District Six/Director of Operations/District Construction

This position will support the Construction office with a variety of daily administrative activities. This role ensures clear organization and compliance with FDOT policies and procedures and state requirements.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

District Six Construction / 1000 NW 111 Avenue, Miami, Florida 33172

Annual Salary Range:

 $43,974.36 - $56,908.00 

A Competitive Area Differential (CAD) additive in the amount of $_1,268.80_ will be added to the annual salary.

Your Specific Responsibilities:

Assists in managing the overall administrative functions of the District Construction office. Assists in planning, coordinating, and organizing work assignments and projects. Coordinates and reviews for accuracy personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations.

Assists in maintaining file system, correspondence, meeting minutes, personnel actions, and other related documents. Type correspondence, organize and research filing systems. Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance. Reviews and distributes mail.

Processes correspondence and requests for staff and management. Serves on and supports administrative support and special events committees such as Awards and Recognition as needed.

Coordinates, schedules and sets up conferences and meetings for the District Construction office. Provides direction and assistance to staff on personnel rules, travel requests/reimbursements, and other department policies, procedures.

Works with Management and staff to coordinate, process, and research as necessary, personnel paperwork in accordance with department requirements. Perform front desk receptionist coverage. Handles the unit's Public Records request. Provides assistance to the Plans Review Engineer using the departments databases and provides support, as assigned. Serves as the Timekeeper for cost centers 606, 613 and 636.

Acts as Training Coordinator responsible for gathering, organizing, inputting and disseminating training information. Updates and distributes tracking tools for monitoring mandatory and position required training.

Prepares and processes financial paperwork for purchases made by Electronic Procurement Requisitions, and Purchasing Card charges. Use of Florida Accounting information Resources subsystem (FLAIR) according to current directives and procedures. Processes purchasing card charges in Bank of America Works according to procedure. Process invoices/warrants in accordance with provisions and requirements of Section 215.422 F.S. This includes contracting responsibilities and miscellaneous invoices using Contract Funds Management (CFM). Assists with tracking and reporting operating budget expenditures and encumbrances. Reviews and distributes mail. Vendor invoice/warrant processing required to perform these duties.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the principles and techniques of effective communication.

Skills in:

• Skill in written and verbal communication.
• Skill in reading, interpreting communicating applicable rules, regulations, policies and procedures.

Ability to:

• Ability to collect data relating to administrative functions such as human resources, purchasing or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Other Job-Related Requirements:

• During a declared emergency event, the incumbent will be required to assist the District as needed. Responsible for adhering to the provisions and requirements of section 215.422, Florida Statutes (F.S.); related to State Comptroller's rules and Department of Transportation's invoice processing and warrant distribution procedures.

Minimum Qualifications:

• Two years of administrative or clerical experience. An associate's degree from an accredited college or university can substitute for the required experience.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.