ADMINISTRATIVE ASSISTANT II - 79010207

Requisition No: 847462 

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT II - 79010207

 Pay Plan: Career Service

Position Number: 79010207 

Salary:  $1,455.94 - $1,724.14 Biweekly 

Posting Closing Date: 03/10/2025 

Total Compensation Estimator Tool

DIVISION of REGULATION
Administrative Assistant II

Position # 79010207
Hiring Salary: $1,455.94 - $1,724.14 Biweekly

**OPEN COMPETITIVE**

**Anticipated Vacancy**

The Work You Will Do:

This position is located within the Division of Regulation, Miami Regional Office. This position is responsible for providing administrative support to the Regional Program Administrator and support staff in the Miami Regional Office.

Your Specific Responsibilities:

• Incumbent serves as personal and confidential assistant to the Regional Program Administrator and Investigator Supervisor for the Miami Regional Office. Assists the Regional Program Administrator, Investigator Supervisor, Inspectors and Investigators with administrative matters.This position requires the ability to objectively evaluate problems and make decisions indpendently; arriving at solutions based on Department policies and procedures.
• Tracks citations after issuance by the Inspector/Investigator and sends payments to Revenue for further processing. 
• Closes notices of non-compliance. Maintains associated records and scans case related documents into OnBase. Assists staff with orientation and all paperwork necessary for employment with DBPR and office needs. 
• Property custodian for regional office, ensuring accurate records keeping of office equipment. Responsible for surplus equipment processing and handling incoming surplus and new equipment. Oversees all supplies, furniture, and equipment, including computer needs for the office. Effects continuous building item and equipment repairs for regional office.Oversees form management; process updates; creates in-office forms and account setups; and oversees implementation as needed, to facilitate effective office operations. 
• Responsible for compilation of statistics for the Regional Office, coordination of information needed, and producing the Monthly Report, and others as required. Oversees and maintains invoices and billings, travel vouchers, and reimbursement requests for the office. Administers internal case management tracking system, providing supervisors with current statistical information on status of cases, citations, and notices of non-compliance. Completes reimbursement requests, record keeping, deposit processing, and prepares Annual Reports. 
• Develops and oversees efficient filing system for office and maintains master records for regional office; coordinates and oversees timely records destruction. 
• Serves as primary reception person for the office, answering phones, opening mail, and greeting visitors. 
• Performs other duties as necessary.

Knowledge, Skills, and Abilities:

Knowledge of and ability to interpret and apply applicable Florida Statutes, laws, policies and procedures. Ability to conduct fact finding research.  Ability to communicate effectively orally and in writing.  Ability to plan, organize and coordinate work assignments.  Ability to maintain strict confidentiality. Proficient in the use of technology required to perform duties, which includes but is not limited to, computer software and hardware, and data systems.

Minimum Requirements: 

High School Diploma or its equivalent; and

One year Administrative or Clerical Office experience; and

Experience formatting, editing and creating comprehensive correspondence using Microsoft Office and e-mail correspondence using Microsoft Outlook.

Preferred:

Experience in a regulatory field.

Proficient in using OnBase and Versa Regulation.

Knowledge of and ability to interpret and apply applicable Florida Statutes, laws, policies and procedures.

Proficient in both English and Spanish (ability to read, write, and speak).

The Benefits of Working for the State of Florida:

 “Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State of Florida retirement package: 3% employee contribution required.
• Nine annual paid holidays and one personal holiday
• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
• Ability to earn up to 104 hours of paid sick leave annually.
• The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.
• The State of Florida provides a $25,000 life insurance policy to eligible employees.
• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
• Tax deferred medical and childcare reimbursement accounts are available.
• Tuition waiver program to attend an approved State of Florida College or University

For additional benefit information, please visit the following website: http://www.mybenefits.myflorida.com

Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
 
NOTE: This position requires a security background check and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
 
Applicants are required to apply through the People First system by the closing date, by applying online.  All required documentation must be received by the closing date of the advertisement.  If you have any questions regarding your application, you may call 1-877-562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

 
The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. 
 

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

SPECIAL REMINDERS:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.  For more information, please visit the SSS website: http://www.sss.gov .

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.
 

A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us.

The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.