FDC-DOCUMENT SPECIALIST SUPERVISOR-70007511- CIRCUIT 11

Requisition No: 841905 

Agency: Department of Corrections

Working Title: FDC-DOCUMENT SPECIALIST SUPERVISOR-70007511- CIRCUIT 11

 Pay Plan: SES

Position Number: 70007511 

Salary:  $35,429.94 annually 

Posting Closing Date: 11/29/2024 

Total Compensation Estimator Tool

***OPEN COMPETITIVE ADVERTISEMENT***

Document Specialist Supervisor-70007511

This advertisement is for a SES position located at 11-B Miami Intake.

Salary Rate: $35,429.94 annually

SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.

SPECIFIC DUTIES & RESPONSIBILITIES:

• As supervisor, this position communicates with, motivate, provide, or coordinate training, evaluate employee’s work, plan, and direct the employees’ work, and has authority to hire or recommend the hire, transfer, or discipline subordinate employee.

• Responsible for planning, reviewing and word processing assignments of subordinate word processing systems operators, in a large circuit office in a variety of specialized word processing functions.

• Supervises a unit of word processing systems operators. Trains and supervises word processors, assigns work as appropriate and is responsible for the even distribution of the workload within the word processing unit. Prepares control books of all stored material s. Maintains files of Departmental Directives and supervisory correspondence and is responsible for the processing of incoming and outgoing mail daily.

• Motivates subordinate staff and evaluates employees to ensure that the work product is in keeping with the Department standards. Evaluates employees through established evaluation criteria and meets regularly with subordinate employees to ensure that the pre-established criteria are met. Communicates on a regular basis with subordinate employees in staff meetings and individually.

• Provides complete work processing support for all users and determines personnel requirements to insure even workflow.

• Responsible for the overall accuracy and accounting of cost of supervision and other financial payments and procedures. Ensures compliance with Circuit, Region, and Departmental Standards Operating Procedures.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of correct spelling, punctuation, and grammar usage.
• Knowledge of letter, report, and tabular formats.
• Knowledge of office procedures.
• Ability to use correct spelling, punctuation, and grammar.
• Ability to type letters, memoranda, charts, and other standard business forms in correct format.
• Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections.
• Ability to determine work priorities, assign work and ensure proper completion of work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

REQUIRED QUALIFICATIONS:

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• Two years of work experience in the operation of word processing equipment; or three years of secretarial or clerical work experience; or possession of a Certified Professional Secretary Certificate.

• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required three years of secretarial or clerical work experience.  Vocational/technical training in an area of secretarial science or office/business studies or word processing can substitute at the rate of 720 classroom hours for each year of the required work experience.  A high school diploma or its equivalent can substitute for one year of the required three years of secretarial or clerical work experience.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge, and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.