FINANCIAL SERVICES SUPPORT SPECIALIST - 55007000

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

622 / FINANCIAL SERVICES

CAREER SERVICE

FULL-TIME

CONTACT PERSON: Eliany Hung-Gonzalez

CONTACT PHONE NUMBER: 305-470-5322

CONTACT EMAIL ADDRESS: Eliany.hung-gonzalez@dot.state.fl.us

HIRING SALARY RANGE: $ 1,508.77- $1,952.53 / biweekly range

$39,228.07- $50,765.74 /annual range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers.  Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Financial Services Support Specialist / District 6 / Financial Services Office

This position will provide assistance with administrative and accounting activities relating to the Financial Services Office. 

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Financial Services Office

Florida Department of Transportation – District 6

1000 NW 111th Ave

Miami, FL 33172

Annual Salary Range:

$39,228.07- $50,765.74

A Competitive Area Differential (CAD) additive in the amount of $ 1,268.80 will be added to the annual salary.

Your Specific Responsibilities:

Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Transportation policies. Scan, index and convert payment documents to required electronic format for storage and retrieval.  Maintain files in a current and accurate condition.  Archive prior year files and maintain record retention documents in accordance with procedure.  Respond to requests for voucher information from internal and external auditors and to comply with public information laws.

Receive certifications of surplus property from Unit Custodians and coordinate property disposal for tangible personal property not transferred to other Department of Transportation offices.   Maintain property disposition files in accordance with departmental guidelines.  Receive Property Management Reports for surplus property and verify and process Certification for Surplus Property.   Coordinate with Unit Custodian and surplus warehouse to aid vendors in the donation program for surplus property.

Maintain internal control requirements for warrant security and ensure timeliness of delivery in accordance with requirements Section 215.422 Florida Statutes. which includes reconciling the warrants with the payment register and the vendor invoices to ensure that all pertinent information is accurate prior to releasing warrants. Process other warrants that may require special handling as directed. 

Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices.  Identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.

Secure, transmit and deposit receipts to the Cashier’s Office using the Receipt Processing System (RPS) and according to departmental guidelines.

Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.

Performs other duties as assigned.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Microsoft Word and Excel
• Office procedures and practices
• Accounting principles, practices, and procedures
• Accounts payable systems and payment processing

Skills in:

• Performing work requiring a high level of attention to detail
• Providing good customer service

Ability to:

• Use a personal computer and email
• Research unidentifiable invoices/documents
• Sort, distribute, and maintain fiscal records
• Follow oral and written instructions
• Establish and maintain working relationships with customers
• Work in a team environment with shared tasks
• Perform basic arithmetic calculations
• Work independently and prioritize assignments to meet deadlines
• Communicate effectively orally and in writing

Licensure/Registration/Certification Requirements:

During a declared emergency event, the incumbent will be required to assist the District as needed. Responsible for adhering to the provisions and requirements of Section 215.422, F.S., related State Comptroller’s rules, and Department of Transportation’s invoice processing and warrant distribution procedures.

Other Job-Related Requirements:

Minimum Qualifications:

A high school diploma or its equivalent. 

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.