ADMINISTRATIVE ASSISTANT I - 64081661

Requisition No: 883399 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT I - 64081661

 Pay Plan: Career Service

Position Number: 64081661 

Salary:  $37,000.00-$40,000.00 

Posting Closing Date: 09/21/2026 

Total Compensation Estimator Tool

Job posting category – Open Competitive

Your Specific Responsibilities:

This is an administrative assistant position performing a variety of duties requiring independent decision-making responsibility for the Environmental Health and Engineering Division.   The incumbent in this position is responsible for providing and maintaining an electronic filing system for the Swimming Pool program and providing timely responses to public record requests.

Maintains centralized electronic filing system which entails: Scanning existing and new physical files and updating information in electronic database; and maintaining existing physical files when necessary. Add records to accounts and create folders as deemed necessary. Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information. Review files, records, and other documents to obtain information to respond to requests. Routinely purge files as per policy.

Provide information for public records requests. Identify records, create invoice, and process payments for requests.

Screen applications for completeness and duplication of accounts in EHD. Input information from DOH applications into EHD and complete all details required by the database.

Answers, handles, and directs telephone calls for the Environmental Health Division; provides routine answers to the public of a non-technical nature. Routes all complaints and requests for services to the program manager and or supervisors. Composes and sends routine correspondence via email of a non-technical nature. Emails and mails applications/permits/invoices as requested.

Schedules appointments, teleconferences, meetings and maintains calendars. Schedules and coordinates staff and other meetings. Prepares communications, such as memos, emails, invoices, reports, and other correspondences.

Performs all other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of correct spelling, punctuation and grammar.
• Ability to alphabetize and file. Ability to communicate orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Knowledge of computer software including Microsoft software including WORD and EXCEL.
• Ability to type.

Qualifications:

Minimum-

Customer service experience, experience working in an administrative or clerical setting.

 Preference- 

Incumbent in this position is preferred to be bilingual in English/Spanish

Where You Will Work:

Golden Glades, 1725 NW 167 Street

Miami Gardens, FL 33056

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.