OPS SENIOR CLERK - 41901958

Requisition No: 842226 

Agency: Office of the Attorney General

Working Title: OPS SENIOR CLERK - 41901958

 Pay Plan: Temp

Position Number: 41901958 

Salary:  $16.22 hourly 

Posting Closing Date: 01/20/2025 

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This is a re-advertisement. Prior applicants need not re-apply.

Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States. 

Position Summary: This position is in the Office of the Attorney General within the Consumer Protection Division in Miami, Florida. This is a full-time OPS position for an initial period of 6 months.  The position may be extended at 6-month intervals dependent on agency needs, and the employee’s performance.  This position is to assist our staff with clearing out our file room by preparing documents for scanning, preparing shipments of boxes, and/or uploading scanned documents into our document management system OnBase.  

Pay: $16.22 hourly 

Qualifications: 

Two (2) years of secretarial or clerical work experience; or 

A high school diploma or its equivalent.

Preference will be given to applicants with good spelling and grammar skills, and an excellent ability to follow detailed instructions as demonstrated by your application documents.   

Please ensure you have completely answered the questions, and provided all the necessary details about your eduation and work history, including an explanation of any gaps in employment.  

The Work You Will Do: This position’s primary duties are limited to preparing the closed case files for scanning to the archives.

This process involves:

• Removing all staples, paper clips, tabs, etc. from the case documents
• Taping smaller papers (example: post it notes, index cards, receipts) onto a sheet of blank letter-size paper so it can be scanned
• Separating documents by type according to the labels on the folders
• Selecting the correct bar code for the document type
• Identifying confidential information that may need to be removed and marked as non-public information
• Putting the prepared documents with their corresponding barcode sheet in folders and placing the folders in boxes
• Keeping records of what each box contains (using a word or excel document)
• Preparing the boxes for shipment
• Preparing Fed Ex shipping labels
• Communicating by email with our Records Department regarding the shipments
• Updating excel tracking reports

Additional duties may involve the following:

• Scanning documents
• Uploading documents to the agency document management system OnBase
• Indexing and re-indexing documents in OnBase
• Filing active case documents
• Shredding documents
• Keeping the file room organized
• Keeping an inventory of cases stored in the file room
• Other administrative assistance as needed

The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts
• Tuition waivers.
• And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.

IMPORTANT NOTICE: To be considered for the position, all applicants must:

Submit a complete and accurate application profile necessary for qualifying such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained. 

NOTE: Any required experience and/or preferences listed in the advertisement must be verified at the time of application.

• Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered for this position.
• The elements of the selection process may include a skill assessment exercise. 
• Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.
• OAG employees are paid biweekly. All state employees are required to participate in the direct deposit program pursuant to s. 110.113, Fs.

CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE: All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S.

E-VERIFY STATEMENT: The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (e-verify). E-verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the employment eligibility verification form (i-9).

PERSONS WITH DISABILITY/ADA STATEMENT: The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287. If you need an accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide an accommodation.

REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: //www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. If you return to FRS employment before satisfying the required waiting period, your retirement may be voided, and you may have to repay all benefits you have received, including any Deferred Retirement Option Program (DROP) payout.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.