WORD PROCESSING SYSTEMS OPERATOR - 48007241 (BLIND SERVICES)

Requisition No: 801678 

Agency: Department of Education

Working Title: WORD PROCESSING SYSTEMS OPERATOR - 48007241 (BLIND SERVICES)

Position Number: 48007241 

Salary:  $32,468.80 Annually (Includes CAD) 

Posting Closing Date: 06/30/2023 

DIVISION OF BLIND SERVICES
LOCATION:  MIAMI

SUCCESSFUL COMPLETION OF A LEVEL 2 BACKGROUND SCREENING IS A CONDITION OF EMPLOYMENT.

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY.

ALL EMPLOYMENT GAPS MUST BE EXPLAINED AND INCLUDED WITH WORK HISTORY WHEN APPLYING.

THIS IS A STATE OF FLORIDA CAREER SERVICE (CS) OPPORTUNITY. 

Job Description:

The incumbent will work using a word processor computer and/or typewriter to type letters, reports, forms or other material from rough draft, corrected copy or voice recording and may perform other clerical duties as assigned. This position serves as the primary receptionist for the District 12 Office in Miami, Florida. The incumbent in this position may also serve as a back-up Human Resource Liaison to the Staff Assistant as needed.  The incumbent may also assist with travel authorizations, reimbursements, p-card transactions, scheduling and securing travel accommodations, etc. as needed.

Examples of Work:

• Types from rough draft, corrected copy or previous version displayed on screen, using a computer or typewriter.
• Types from recorded dictation.
• Addresses envelopes or prepares envelope labels, using a computer or typewriter.
• Gathers and arranges materials to be typed, following instructions.
• Adjusts settings for format, page layout, line spacing and other style requirements.
• Checks completed work for spelling, grammar, punctuation and format.
• Stores completed documents on computer hard drive or data storage medium, such as disks.
• Transcribes steno typed notes of court proceedings.
• Prints and makes copy of work.
• Files and stores completed documents.
• Collates pages of reports and other documents.
• Sorts and distributes mail.
• Answers telephone.
• Operates duplicating machine.
• Transmits work electronically to other locations.
• Computes and verifies totals on reports/forms, requisitions or bills using an adding machine or calculator.
• Keeps records of work performed.
• Uses data entry device, such as optical scanner, to input data into computer for revision of editing.
• Travel authorizations, reimbursements, p-card transactions, securing accommodations such as rental cards, airplanes, hotels, etc.
• Human Resource duties such as preparing recommendation packets, routing personnel packets, assisting with hiring/recruitment activities such as scheduling interviews, etc.
• Assist with fleet (state vehicle) duties including maintenance, vehicle/mileage reports, cleanliness of the vehicle, fueling the vehicle, etc.

Minimum Qualifications:

• One year of work experience in the operation of word processing equipment; or
• Two years of secretarial or clerical work experience; or
• Completion of 720 classroom hours of vocational/technical training in word processing at an accredited institution, or
• Possession of a Certified Administrative Professional Certificate.
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required two years of secretarial or clerical work experience.
• Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required two years of secretarial or clerical work experience.
• A high school diploma or its equivalent can substitute for one year of the required two years of secretarial or clerical work experience.

Knowledge, Skills and Abilities:

• Knowledge of correct spelling, punctuation and grammar usage.
• Knowledge of letter, report and tabular formats.
• Skill in typing.
• Ability to operate word processing equipment.
• Ability to use correct spelling, punctuation and grammar.
• Ability to type letters, memoranda and other standard business forms in correct format.
• Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

To be considered for a position with the Division of Blind Services:

• All fields in the candidate profile (application) must be completed in its entirety.
• All previous periods of employment must be listed and accounted for. Periods of employment should be entered with the most recent/current listed first. 
• Periods of employment should include the supervisor's name and contact information. 
• Account for and explain any gaps in employment so that the hiring process is not delayed.  Gaps of employment of 3 months or more must be addressed on the application. 
• Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position. Putting "see resume" does not substitute for completing all sections of the candidate profile.
• Responses to qualifying questions must be verifiable in the candidate profile. Not all applicants will be interviewed. Preference will be given for qualifying veterans, employees in layoff status and qualified candidates based on a review of their overall scores, KSAs, primary and supplemental applications, as well as completion of any required work samples, willingness questionnaires, and behavioral/personality/skills tests, and interview responses, as applicable. References and file reviews from previous employment will be verified to determine suitability.
• Resumes and other documentation can be attached to provide additional information.
• Individuals lacking the ability to competently do the job and those who are unable to positively contribute to a productive team environment, need not apply.
• The successful candidate must be able to pass a Level II Background screening.
• If you are claiming Veteran's Preference, you must attach the correct supporting documentation to be considered (DD214). 
• If you are claiming Right to First Interview, you must attach a copy of your official layoff letter when applying to be considered. 

The Florida Division of Blind Services is committed

to increasing recruitment and hiring of Veterans and individuals with disabilities

and improving employment outcomes.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.