SENIOR CLERK - 55006357

Requisition No: 864385 

Agency: Department of Transportation

Working Title: SENIOR CLERK - 55006357

 Pay Plan: Career Service

Position Number: 55006357 

Salary:  $36,420.67 - $47,132.63 

Posting Closing Date: 11/05/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

392 / Midway Operations

ANTICIPATED VACANCY / OPEN COMPETITIVE

CAREER SERVICE

FULL-TIME

CONTACT PERSON:  Heather Nielson

CONTACT PHONE NUMBER: (850) 245-7906

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Senior Clerk – District Three / Midway Operations

This position will provide clerical assistance for the office.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

District Three / Midway Operations Center

17 Commerce Blvd.

Midway, FL  32343

Your Specific Responsibilities:

Perform front desk receptionist coverage or any other area to promote and enhance the production level of administration overall; including communication/switchboard, security, customer service, information dissemination, administrative reports and other administrative support tasks as identified by the Office Operations Manager. Prepares travel documents and travel reimbursements.  Provide support in the annual inventory process by locating and scanning assigned property and equipment.

Attends pre-work conferences on Maintenance Contracts and attends meetings with contractors throughout life of projects as assigned. Prepares meeting minutes for distribution.  Ensures all contracts documentation has been scanned into Electronic Documents Management System (EDMS). Manage records and prepare for destruction of contracts files when statuary and procedural timeframes are met.

Responsible for prompt, accurate processing of all paperwork regarding the uniform contract for this area. This includes verification of uniforms turned in and received each week from contractor and employee, handling complaints from employees, tracking available balance of purchase order throughout the year, verifying and processing payment of invoices each month, advising purchasing agents of the need for increase or decrease in funds, etc.

Coordinate the Adopt-A-Highway Program for the Tallahassee office. This includes, but is not limited to:  processing a variety of correspondence regarding the program such as sign requests, regular communication with approved groups, solicitation of new groups, maintaining up to date spreadsheets reflecting approved groups and availability of sites, coordinating with groups for pick-up dates and supplies, coordinating of safety training, etc.

Responsible for purchasing the office supplies for this office. Maintain necessary inventory to ensure that the most needed commodities are readily available for the employees to use and ensure non-consumable items are not over stocked. Conduct research to ensure purchases of commodities are performed in accordance with policies and procedures. 

Prepares and processes all travel paperwork for this office. This includes any travel associated with training, out-of-town meetings, assignments during emergency operations, etc. This also includes ensuring that all hotel reservations are made in a timely manner and that all registrations fees are paid by the assigned due dates.

Serves on and supports any special events committees such as Safety Coordination, Employee Orientation, and Awards and Recognition as needed.  Maintains and updates SharePoint site as needed.  Assist in Emergency Operation Recovery Efforts.

Reviews and distributes mail. Coordinates, schedules and sets up conferences and meetings for the Office/Section. Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Office procedures and practices.
• Budget management and/or procurement of goods and services.
• Records and files management.

Skills in:

• Reading, understanding, and applying applicable rules, regulations, policies, and procedures.
• Using correct spelling, grammar, and punctuation.
• Planning, organizing, and coordinating work assignments.
• Listening to and understanding the needs of both internal and external customers.
• Independent planning, coordinating, completing, and tracking the status of assignments.
• Following oral and written instructions.

Ability to:

• Communicate effectively orally and in writing.
• Establish and maintain effective working relationships with others.
• Collect information/data and review for accuracy and completeness.
• Use office equipment, Microsoft software applications, and databases.

Other Job-Related Requirements:

• Responsible for adhering to the provisions and requirements of Section 215.422, F.S., related State Comptroller's rules, and Department of Transportation's invoice processing and warrant distribution procedures.  The incumbent of this position is required to work around Department of Corrections inmates. Utilizes business plans as an integral part of daily work activities in support of the Department's/Unit Plans to accomplish the mission of the Department. On an as needed basis may be required during periods of emergency and/or disaster recovery upon request by appropriate authority, to work beyond established work schedule at night and/or state-wide, including weekends. Overnight travel may be required for statewide meetings, training, conferences, or seminars.

Minimum Qualifications:

• High School Diploma or Certificate of High School Equivalency.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.