ACCOUNTANT I - 64051804

Requisition No: 845168 

Agency: Department of Health

Working Title: ACCOUNTANT I - 64051804

 Pay Plan: Career Service

Position Number: 64051804 

Salary:  40,000.00-48,000.00 

Posting Closing Date: 02/28/2025 

Total Compensation Estimator Tool

Specific Responsibilities:

This is a highly responsible Accountant I position reporting to the Public Health Services Manager of the Florida Department of Health in Santa Rosa County (FDOH in Santa Rosa County). The incumbent performs, with minimal supervision, a wide variety of complex accounting functions involving the application of accounting concepts in accordance with established policies and procedures, Generally Accepted Accounting Principles (GAAP), and Generally Accepted Auditing Standards (GAAS).  This position is subject to time constraints and must be performed with a high rate of accuracy. Key responsibilities include: 1) Serves as Accounts Payable Liaison for FDOH in Santa Rosa County; 2) Acts as Fiscal Level Approver for all Purchasing Card (P-Card) Transactions, 3) Acts as the Purchasing Card Liaison between CHD staff and the Central Office, 4) Other tasks. The employee must be able to use independent judgment and initiative as well as interact professionally with clients, vendors, staff, and the public. Essential accounting functions are described as follows:

1. Serves as Accounts Payable Liaison:

• Reviews all vendor invoices received by way of email, postal mail, or MFMP/AOD Flip Invoices to ensure all payable transactions are processed in accordance with rules, regulations, policies and procedures established by the Department of Health, the Department of Financial Services, and FDOH in Santa Rosa County. 
• Verifies the authenticity of the invoices and performs duplicate invoice check on all incoming invoices.
• Validates the incoming invoices match the terms of the order, If the Purchase Order (PO), goods or services cannot be identified, contacts the vendor to request additional information. 
• Ensure accuracy of disbursements by performing math calculations to verify/determine the appropriate payment schedules and amounts, and communicates with the vendor in order to resolve any discrepancies.
• Assists in the preparation of necessary reports and analysis for projecting and monitoring expenditures.
• Works collaboratively with procurement and CHD staff to prepare requests for encumbrance modifications based on review of projected spending trends.
• Reviews and reconciles vendor monthly statements with FIS records and investigates outstanding invoices.
• Provides technical assistance to employees, vendors, and contractors ensuring compliance with all policies and procedures governing fund disbursement.
• Monthly reports: Sunpass, WEX, WIC, Postage, return check log, OCO items, copier, encumbrances, prompt payment, accounts receivable, admin reports, conman reports, EO list, Copier.
• Advance Paymnent Coorindator
• Quarterly Reports: Change fund audit.
• Annual Report: E-Payment report.
• Puchasing Card Liaison for Santa Rosa CHD
• Travel Liaison for Santa Rosa CHD.    

2. Acts as Fiscal Level Approver (Level 008 Approver) for all Purchasing Card (P-Card) Transactions:

• Reviews all P-Card charges for completeness and accuracy.
• Electronically approves (Signs Off) P-Card transactions in the system for payment by the Department of Financial Services (DFS).
• Responds to audit inquiries within the established timeframe.
• Provides technical assistance, trainings, and refresher trainings to Level 001 (cardholders) and Level 002 (supervisors/approvers) in the use of the P-Card Payment Management System.

3. Acts as the Purchasing Card Liaison between CHD staff and the Central Office: 

• Assists CHD staff with Pcard applications,
• Collect canceled Pcard from CHD supervisors upon employee separations along with proper documentation
• Provides technical assistance to cardholders 
• Maintains the CHD’s Pcard inventory,
• Assists in resolving issues that arise regarding P-Card transactions when cardholder can't resolve with vendor, 
• Ensures that level 1 (cardholder) and level 2 (supervisor) process P-Card purchases in the system within the established timeframe,
• Reports P-Card violations to Public Health Services Manager.

4.  Other Tasks: 

• Ensures all disbursements adhere to chapter 215.422 F.S. (prompt payment), rule 69I-40 F.A.C. (audit), DFS guidance, and all other financial or audit requirements.
• Participates in conferences, teleconferences, conference calls, meetings, and seminars related to disbursements.
• Performs other duties as assigned by supervisor, including performance of additional interpreter duties consistent with skill level, and as needed.
• Acts as backup for other positions within the department.
• Maintains the confidentiality for the information in accordance with state and federal statutes, rules, regulations and DOH Information Security Policies, Protocols and Procedures, in accordance with Protocol; Security – 3, V, Section 1-3.
• Communicates all concerns and issues to Public Health Services Manager.
• Health Equity Team
• Two Outreach events annually

Required Knowledge, Skills and Abilities:

Knowledge of:

1. DOH policies and procedures.
2. DOH purchasing systems.
3. General office principles, procedures, and practices.
4. Contract Management/Administrator Certification.
5. State of Florida procurement methods and statutes.
6. Invoice processing and reconciliations (P-Card Holder).

Skills in:

7. Computer software/system applications (FLAIR, AOD, MFMP, FIS, FIRS, MS Office, WORKS, STMS, etc.).
8. Effective verbal and written communication.
9. Providing customer service to internal and external customers.
10. Problem solving and critical thinking.
11. Time management.

Ability to:

12. Apply guidelines and policies and procedures.
13. Communicate effectively orally and in writing
14. Handle multiple priorities at once with little to no supervision.
15. Establish and maintain cooperative working relationships with others.
16. Work with details and perform mathematical calculations using a calculator.
17. Train and motivate others.
18. Maintain confidentiality (HIPAA regulations on privacy and security)
19. Work under pressure and adjust to a diverse working environment.
20. Ensure timely completion of activities.
21. Audit data for accuracy and completeness, identify discrepancies, and make corrections.
22. Recognize the validity, authenticity, and propriety of accounting and financial records.
23. Make mathematical calculations, analyze data, resolve problems.
24. Lift, carry, and move objects each weighing approximately 50 pounds.

Qualifications:

Valid Driver’s License

Preferred: A bachelor’s degree from an accredited college or university with a major or minor in accounting.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

5527 Stewart Street, Milton, FL

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.