DISTRIBUTION AGENT - 55010486

Requisition No: 861545 

Agency: Department of Transportation

Working Title: DISTRIBUTION AGENT - 55010486

 Pay Plan: Career Service

Position Number: 55010486 

Salary:  $42,900.92 - $55,518.84 

Posting Closing Date: 09/30/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

375 / MILTON OPERATIONS

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON:  Ramona Johnson

CONTACT PHONE NUMBER: (850) 981-2736

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Distribution Agent

This position will oversee the operation of the warehouse and perform front desk receptionist coverage.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Milton Operations Warehouse

6025 Old Bagdad Highway

Milton, Fl. 32583

Your Specific Responsibilities:

Oversees the operation of the warehouse, the inspection and receipt of all materials, and distribution of supplies.  Coordinates the issuance of materials and supplies to approved department personnel and obtains appropriate signatures as required to perform maintenance and/or construction functions.   Processes issue tickets through the Materials and Supply Inventory (MSI) System on a daily basis.  Maintains accurate files and records of goods issued.  Assists in the care and maintenance of the storerooms, supplies and equipment.  Assists in organizing the warehouse for maximum efficient utilization of space.  Coordinates the stocking, loading and unloading of stock, as well as cleanup of the facility.  Develops warehouse reports and documents necessary to monitor and maintain warehouse operations at an optimum level.  Periodically performs physical inventory checks of randomly chosen commodities to check between Material Supply Inventory and actual shelf count as directed by department regulations; makes adjustments in accordance with procedures.  Oversees all the filing of purchasing card invoices, tickets, quotes, 200 count reports, Monthly Ledger reports and tracking of all of the inventory.  Establishes reorder points for commodities to maintain adequate inventory at all times.   Establishes minimum quantity level for critical commodities and adds to reorder points for maintaining critical commodities.

Receives and processes purchase requests from department staff for materials, supplies and/or equipment not listed in the warehouse inventory.  Obtains quotes from ARIBA (e-Procurement requisition) system and/or local vendors for materials, supplies and/or equipment requested by department staff.  Has vendor invoice/warrant processing responsibility for the timely and accurate processing of payments.  Prepares and processes fiscal paperwork for purchases made by Electronic Procurement Requisitions, Local Purchase Orders and Purchasing Card charges in Works according to current directives and procedures.  Processes invoices/warrants in accordance with provisions and requirements of Section 215.422. F.S.  Assists with tracking and reporting operating budget expenditures and encumbrances.

Enters and maintains records of work orders in Florida Electronic Equipment Tracking (FLEET) System using the correct coding and description for each repair.  Communicates and coordinates with the auto shop personnel to ensure accuracy of work order data.  Ensures all work orders are opened and closed in a timely manner.  Tracks vehicle downtime and ensures work order system reflects actual vehicle status.  Prepares and updates preventative maintenance schedules for vehicles and equipment based on the FLEET system.  Works closely with the Florida Department of Transportation (FDOT) Shop Personnel and assists in performing quality control activities.  Assists in monitoring and inspecting administrative requirements of the auto shop.  Actively participates in meetings held with auto shop personnel and management as necessary.

Performs front desk receptionist coverage or any other area to promote and enhance the production level of administration overall; including communications/switchboard, security, customer service, information dissemination, administrative reports and other administrative support tasks identified by the Milton Operations Engineer.

Manages and reviews the uniform contract for renewals, discrepancies, and compliance.  Communicates comments, suggestions, and employee complaints with the contractor in a timely manner.  Manages uniform contract to ensure: new employees have proper uniforms, delivery and pick-up of uniforms is timely and accurate, reviews invoice to ensure proper charges are applied, and separating employees turn in uniforms are issued.  Coordinates the delivery and acceptance of uniforms for employees on a weekly basis.

Records Management and Property Inventory Tracking via various management systems, i.e. Records Retention and Destruction to ensure compliance with department procedures.  Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks.  Provides support in the annual inventory process by locating and scanning assigned property and equipment.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Warehouse management, i.e., purchasing, receiving, distribution and/or storing of equipment to stockrooms, warehouses or storage yards.
• Procurement of commodities.
• Office procedures and practices.

Skills in:

• Records, files and inventory management.
• Reading, understanding and applying applicable rules, regulations, policies and procedures.
• Planning, coordinating, completing and tracking the status of assignments.
• Following oral and written instructions.
• Listening to and understanding the needs of internal and external customers.

Ability to:

• Manage, analyze and coordinate the issuing of materials, equipment and other items from warehouse.
• Communicate effectively orally and in writing.
• Establish and maintain effective working relationships with others.
• Collect information/data and review for accuracy and completeness.
• Use office equipment, Microsoft software applications, and databases.
• Compile inventory and materials distribution reports.
• Coordinate the redistribution of materials.

Licensure/Registration/Certification Requirements:

• N/A

Other Job-Related Requirements:

Responsible for adhering to the provisions and requirements of Section 215.422,F.S., related State Comptroller's rules, and Department of Transportation's invoice processing and warrant distribution procedures.  Utilizes business plans as an integral part of daily work activities in support of the Department's/Unit Plans to accomplish the mission of the Department.  On an as needed basis may be required during periods of emergency and/or disaster recovery upon request by appropriate authority, to work beyond established work schedule at night and/or state-wide, including weekends; Overnight travel may be required for statewide meetings, training, conferences or seminars.

Minimum Qualifications:

• High School Diploma or Certificate of High School Equivalency.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.