GENERAL SERVICES SPECIALIST - 64000697

Requisition No: 861006 

Agency: Department of Health

Working Title: GENERAL SERVICES SPECIALIST - 64000697

 Pay Plan: Career Service

Position Number: 64000697 

Salary:  $47,000.02 / Annually 

Posting Closing Date: 09/18/2025 

Total Compensation Estimator Tool

Title: General Services Specialist - 64000697

Location: Naples, FL

 INTERNAL AGENCY OPPORTUNITY

Applicants accepted only from Florida Department of Health employees, (includes OPS, Career Service, SES or SMS employees). Applicants will not be accepted from outside of the department. 

DESCRIPTION:

The position of General Services Specialist provides and coordinates facility management services to all locations for the Department of Health in Collier County (DOH-Collier).  The General Services Specialist is responsible for coordinating and managing facilities maintenance issues, coordinating current building leases and contracts, safety and security regarding keys and building access, property inventory, vehicle management, and event assistance with disaster preparedness and serves as a backup courier.  The incumbent of this position must be able to work independently as well as with a team and have the ability to multi-task in fast-paced environments.  This position works and functions as a member of the Administrative Services Division and reports to the Assistant County Health Department (CHD) Director.

MAJOR DUTIES AND RESPONSIBILITIES:

Facility Maintenance

• Ensures facilities which house DOH-Collier staff are maintained in good order and in accordance with county, state and federal requirements as applicable.
• Manages work order facilities requests using the FLHealthDesk IT system to include initiating, reporting, tracking and following up on work orders.
• Maintains the open and closed projects and work order report and sends the report to supervisor, administrator and safety coordinator monthly.
• Collaborates with county facility staff and contractors (janitorial services and others) to ensure building and other facility issues are being addressed in a professional and timely manner.
• Communicates facility issues to DOH-Collier leadership, supervisors and other staff.  Communication may be through multiple channels such as e-mail, building signs, teleconference, or in meetings, whichever is most appropriate or as directed.
• Conducts daily, weekly, monthly, and annual internal/external building inspections of DOH-Collier facilities for cleanliness, safety, security and maintenance issues.
• After hours point of contact for emergency DOH-Collier facilities issues.

Leases and Contracts

• Coordinates current building leases with internal staff, county and/or state property office. 
• Collaborates with the county Property manager on space requirements, current and new leases, or as directed by the Assistant CHD Director.
• Coordinates, submits, and tracks building maintenance service contracts and/or Purchase Orders (P.O.s) to include but not limited to grounds maintenance, generator maintenance, air conditioning maintenance, pest control services, waste disposal, and biohazard waste disposal at all DOH-Collier facilities.

Safety and Security

• Key Custodian. Manages all facility keys to include issuance, replacement and re-keying.
• Coordinates building access with county Facilities and Personnel Liaisons (PL) for staff, contractors and others.
• Assists safety coordinator with bi-monthly/annual fire drills or other drills in accordance with county, state, or federal requirements, whichever is applicable.
• Assists safety coordinator with periodic inspections in accordance with county, state, or federal requirements, whichever is applicable.
• Assists safety coordinator with American Disability Act (ADA) and Occupational Safety and Health Administration (OSHA) building requirements with county Facilities and state offices.
• Coordinates with county Facility Operations and building security guards on threats, special events, and other security issues. Communicates safety and security issues to supervisor and administrator.

Property Management

• Assists the organizational Property Custodian by submitting Capital Asset Transaction Requests to add or delete capital items from the organizational inventory to include tagging said assets with property tags.
• Coordinates and submits the annual property inventory to the county Property Custodian and Assistant CHD Director.
• Coordinates and arranges for the transfer of property to/from county Surplus and/or disposal of capital or other assets as needed in accordance with county or state procedures as applicable.

Vehicle Management

• Coordinates Administrative Services vehicle issues such as repairs or preventive maintenance with county Fleet.
• Initiates vehicle replacement and coordinates lease and/or purchase as directed by the Assistant CHD Director.

Special Project Management

• Manages special projects to include allocated budgets for renovations, minor construction, modular furniture installations, and other projects.  Coordinates special projects with internal staff, contractors, county Facilities, and others to ensure minimal disruption to staff and clients.
• Coordinates space requests with the Assistant CHD Director or as approved by the Health Department Administrator.  Prepares space(s) for occupancy to include telephones, Information Systems Division (ISD), painting, cleaning, furniture and other needs.
• Coordinates with purchasing agent on facility maintenance quotes and purchase order details of product or services.
• Maintains building blueprints and other documentation to include preventive maintenance requirements on certain equipment as needed.
• Monthly review and sign off on special services invoice, coordinate corrections with county facilities.

Disaster Preparedness

• Coordinates facility disaster preparedness issues with the local Disaster Preparedness Officer.
• Reviews and inputs to facility Continuity of Operations Plan (COOP) plan(s) and ensures DOH-Collier facilities are prepared to function in such a role.
• Works with disaster preparedness staff, county Facilities, and others during events or drills to coordinate facility issues and provide technical and other assistance.
• Other disaster preparedness tasks as directed.

Courier Services

• Serves as a Courier.  Delivers and picks up mail and/or other items at DOH-Collier locations to include temporary Points of Distribution (POD).  Ensures applicable paperwork is completed upon delivery, if needed.
• Sorts, processes, and delivers to distribution areas to include inter-office mail for all departments residing in DOH-Collier facilities.

     Other

• Annually reviews and updates the General Services Internal Operational Procedures (IOP) and the general Services section of the Information Security IOP.
• As needed, provide lunch and bank run coverage for purchasing staff.
• Other duties as assigned, including duties assigned before, during and/or after an emergency situation including man-made & natural disasters.    

KNOWLEDGE SKILLS AND ABILITIES DEEMED ESSENTIAL TO THIS POSITION:

• Knowledge of facility management to include standard operations, procedures and processes.
•  Ability to research and interpret county, state and federal facility management requirements.
•  Knowledge of customer service and best practices.
•  Skill in the use of a computer, especially Word and Excel.
• Ability to communicate effectively either in writing or orally with DOH-Collier senior managers, community partners, and other DOH staff.
•  Ability to establish and maintain effective working relationships with others. 
• Ability to independently identify and resolve facility management issues. 
• Skill in the use of basic hardware tools.
• Ability to lift at least 50lbs.
• Move freely around facilities and work outside in high heat and humid conditions.

REQUIREMENTS:

A valid Florida Driver’s License and reliable transportation are required.

This position requires that the incumbent has the ability to lift 50 pounds and be able to use basic hardware tools.

Move freely around facilities and work outside in high heat and humid conditions.

Incumbent is expected to work beyond the normal workday in the event of a disaster or as needed.  Emergency duty required of the incumbent includes working in special needs or Red Cross shelters; or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural. 

PREFERRED:

a Bachelor's degree from an U.S. accredited college or university

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Naples, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contribution.

• Flexible Spending Accounts.
• Tuition waivers.
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.