Judicial Assistant (Circuit Court) Collier County

Requisition No: 849372 

Agency: State Courts System

Working Title: Judicial Assistant (Circuit Court) Collier County

 Pay Plan: St.Crts Syst PIB

Position Number: 22001638 

Salary:  $46,746.63 Annually 

Posting Closing Date: 03/28/2025 

Total Compensation Estimator Tool

Position Title

Judicial Assistant

Position Number

AOC01288

Job Location

20th Judicial Circuit, Collier County

Salary Range

$46,746.63 Annually

Job Description

WHY SHOULD YOU APPLY TO THE AOC?

Great working environment

Growth and Development Opportunities

Medical, Dental, Vision + other supplemental insurances offered

Sick + Vacation Paid Time Off

Paid Holidays

Retirement plan options (Pension or Investment)

457 Deferred Compensation

Tuition Assistance

Employee Assistance Program

SUMMARY

This is significantly responsible work performing a variety of complex administrative and secretarial duties for the purpose of managing the office of a Circuit Court Judge. A person assigned to a position in this class is required to have excellent organizational skills and a working knowledge of trial court (including civil, criminal, domestic, probate, and juvenile) rules and procedures. Working contacts are made with Judges, Offices of the Clerk of Court, and Administrative Office of the Courts, State Attorney, Public Defender, private attorneys, Staff Attorneys, state and local law enforcement agencies, the news media, and the general public. The purpose of these contacts is to receive, convey, and explain detailed information regarding circuit court procedures and policies. Work is often of a confidential nature. Extensive contact with persons involved in litigation may create stressful work situations. Work requires independent judgment and is performed under general supervision of a Circuit Court Judge.

Primary responsibilities of a Circuit Judicial Assistant include the following: (1) Managing the Judge's Calendar, (2) Prepare, Review and Monitor Reports and Cases to Insure Compliance, (3) Receptionist Duties, and (4) Other Duties as Assigned.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

(1) Managing the Judge's Calendar

• Coordinate and schedule pre-trial hearings, trials, conferences, and committees

• Determine the type of case or hearing and allotted time required to be scheduled and review calendar for available times

• Coordinate and schedule courtroom assignment and support personnel such as court reporters, bailiffs, and clerks

(2) Prepare, Review and Monitor Reports and Cases to Insure Compliance

• Review for time standards compliance and prepare reports concerning this data

• Review for accuracy on Clerk's online case management database for format compliance, and completeness before scheduling hearings

• Monitor status of cases assigned to judge

(3) Receptionist Duties

• Provide quality service to internal and external customers by providing prompt and accurate case information, document preparation, and customer contact

• Act as judge's liaison and receptionist for the purpose of greeting, assisting, and informing litigants, attorneys, law enforcement personnel, witnesses, etc., regarding court procedure and policy

(4) Other Duties as Assigned

Education and Training Guidelines

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KEY REQUIREMENTS

• High School Diploma or GED

• Two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field. Additional relevant experience/education may substitute for the recommended educational/experience on a year-for-year basis, excluding supervisory experience.

• Four years of responsible experience as a legal secretary or paralegal.

• Knowledge of court procedures and understanding of basic legal terminology

• Represent Judge in a professional and positive manner

• Ability to prepare and assist in drafting orders and memorandums, as well as, proof read court orders

• Ability to electronically file through the Clerk's e-file portal

Competencies

Knowledge of:

• Court procedures and understanding of basic legal terminology

• Odyssey, JACS, JASS, CCIS, Smartbench and e-warrants

• Spelling and grammar

• Good listening skills

• Microsoft Office software applications and Windows

• Office equipment

Ability to:

• Represent Judge in a professional and positive manner

• Handle matters with integrity and confidentiality

• Work with minimal supervision and recognize and establish work priorities

• Communicate clearly both verbally and in writing

• Read, analyze and interpret detailed instructions, correspondence, and memos

• Handle emotionally upset and demanding individuals with courtesy and patience

• Concentrate and perform job duties in a stressful working environment

• Organize and coordinate various individuals and/or groups on the court calendar

• Transcribe from dictation equipment

• Efficiently operate a computer and utilize Microsoft Office Suite and various other software programs and databases

• Type 35 correct words per minute

• Travel throughout the 20th Circuit for coverage and/or training as assigned

• Provide effective, accurate, professional, polite, friendly, and prompt customer service to the public and other agency personnel, AOC employees, and the Judiciary

Special Comments

At the Administrative Offices of the Courts, 20th Judicial Circuit, we know that our employees are our most valuable asset. Your work and dedication allows us to perform at the highest levels of our court performance standards. Because of this, our employee benefits package is a top priority.  The benefits we offer at the AOC help to ensure that you and your family will maintain your health and financial security while serving our communities.

How to Apply

Welcome and thank you for considering the Administrative Office of the Courts (AOC) as a career prospect. If you enjoy serving the public and internal customers, learning, meeting high expectations, and working in a neutral, non-biased professional environment in support of the judiciary, a career with the AOC may be for you.

Through our on-line hiring system, Governmentjobs.com/NEOGOV, you have the ability to apply for positions online, save your application, and attach your resume and any other pertinent documents. Applicants who wish to be considered for one or more positions, must select and apply for each of those positions individually. Be sure to update your applications and resume for each of the positions for which you submit an application.

The 20th Judicial Circuit Administrative Office of the Courts is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, marital status or disability. If you require an accommodation to participate in the application/selection process, please contact Human Resources in advance.

The AOC participates in E-Verify and will provide the employee’s I-9 form to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security to confirm work authorization.

Thank you for considering the AOC as a prospective employer. Our HR team wishes you the best in your career endeavors

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.