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OPS ADMINISTRATIVE SECRETARY - 64911217

Date: Nov 14, 2019

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 82556 

Agency: Department of Health

Working Title: OPS ADMINISTRATIVE SECRETARY - 64911217

Position Number: 64911217 

Salary:  $15 per hour 

Posting Closing Date: 12/19/2019 

This vacancy has been re-announced. Previous applicants are still being considered and do not need to re-apply.

OPS Administrative Secretary - Epi Position Number 911217  

Thank you for your interest in an opportunity with the Florida Department of Health in Collier County. We have a long-standing history of excellence in service delivery and strong involvement with the community.  Our dedicated staff strives to be on the cutting edge of public health practice, regardless of the programmatic focus area.  Working as a team, we integrate performance excellence throughout the organization, guided by the Baldrige/Florida Sterling Framework. We work collectively to ensure public health accreditation readiness, improve customer satisfaction, participate in activities that foster workforce engagement, contribute to quality improvement efforts, and participate in activities that contribute to improved health outcomes.  Join us and become a valued member of our committed, hardworking team of public health professionals. Applicants will be contacted directly if selected for an interview.

The Florida Department of Health’s mission is to protect, promote and improve the health of all people in Florida through integrated state, county and community efforts.

 

This is a part-time advanced level administrative support position working in the Epidemiology Department with the Florida Department of Health (DOH) in Collier County. The position is responsible for providing moderately complex administrative support to facilitate the operation of the Department of Epidemiology and Health Assessment.  The incumbent must be relied upon to be able to function independently and with a high degree of confidentiality. The incumbent is responsible for ensuring compliance with current DOH Security Policies by fulfilling the Information Custodian responsibilities for files with clients/staff confidential information maintained in the Epidemiology Department as described in DOH Security Policy 3, Area of Responsibility. This position is at risk for exposure to Respiratory pathogens (Low Risk Level) under OSHA guidelines and requires annual TB Assessment which may include an Interferon­ Gamma Release Assay (IGRA) test; and is required to have up-to-date vaccinations for some vaccine-preventable diseases. It is anticipated the incumbent will work 29 hours per week.

REQUIREMENTS:

Associates degree or equivalent work experience, advanced computer skills, a valid Florida Driver's License and the ability to provide reliable transportation are required. Incumbent may be expected to work beyond the normal work day in the event of a disaster or as

needed. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters; or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

MAJOR DUTIES AND RESPONSIBILITIES:

  • Independently maintains system for organizing day-to-day department administrative functions including answering telephone, routing mail, filing, maintaining office equipment and office supplies, etc.
  • Maintain case files.
  • Completes and updates electronic epidemiology logs.
  • Records, drafts and distributes meeting minutes for staff meetings and other meetings.
  • Composes responses for routine matters; manages e-mail and follows up accordingly when program manager is out of the office; researches issues and documents findings.
  • Maintains calendar, schedules, meetings and appointments.
  • Receives and documents complaints of food-borne illness and obtains food histories.
  • Submits and tracks purchase orders, reviews invoices and resolves identified problems and discrepancies.
  • Formats, updates and distributes newsletters, alerts and advisories as needed to local healthcare providers and community partners.
  • Follows through that notifications are received by providers and community partners.
  • Maintains local Collier County provider database for mailing and alerts.
  • Contacts physician offices to obtain basic case information and enters data into the Merlin and STARS reporting systems.
  • Reviews and monitors epidemiology information on the DOH-Collier website; recommends changes to keep information current.
  • Receives and disseminates information related to planned webcasts and reserves conference rooms if needed.
  • Participates in epidemiological surge capacity activities and responses.
  • Assists epidemiology program staff members in communicable disease/outbreak investigations.
  • Provides administrative support to the Communicable Disease Control and Prevention Division and programs when requested.
  • Performs other duties as assigned.
    KNOWLEDGE, SKILLS AND ABILITIES DEEMED ESSENTIAL TO THIS POSITION:
  • Advanced computer skills, including proficiency in the use of Microsoft applications including Office, Word, Excel, Publisher and PowerPoint.
  • Ability to learn and maintain hosted fax software.
  • Ability to organize files, records and reports.
  • Ability to demonstrate initiative and complete work assignments with minimal supervision.
  • Ability to work effectively with DOH staff, locally and at the state level, as well as with community partners and residents.
  • Ability to use data to create charts and tables.
  • Ability to elicit highly sensitive or confidential information for reporting purposes.
  • Ability to demonstrate a high degree of professionalism.
     
     
  •  
    • ** Note: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.**
    • This position requires a security background check and/or drug screening and participation in direct deposit. Fingerprinting is required of the successful applicant for a sensitive position. Successful completion of a drug test is a condition of employment for safety-sensitive positions. Note: You will be required to provide your Social Security Number ($SN) in order to conduct this background check.
    • Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System($$$) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
    • If you are a retiree of the Florida Retirement System (FR$), please check with the FR$ on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
    • The successful candidate will be required to complete the Form 1-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Only U. S. citizens and lawfully authorized alien workers will be hired.
    • Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
      • Certain veterans and spouses of veterans deemed eligible will receive preference in employment by the state (applies only to Career Service (CS) positions).
         
        If there are any problems applying online please call People First Staffing Administration: (877) 562-7287
        Service Center hours are Monday through Friday, 8:00 a.m. to 6:00 p.m. ET. TIY users call (866) 221-0268.
         
        OPS - Other Personal Services/ Temporary Employment
         
        WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES?
        State of Florida 401(a) FICA Alternative Plan* - mandatory Workers' Compensation - mandatory
        Reemployment Assistance (Unemployment  Compensation)- mandatory
        Participation in state group insurance (must meet eligibility requirements, please consult with your servicing HR office for details)
        Deferred Compensation - voluntary Employee Assistance Program - voluntary
         
        WHAT BENEFITS ARE NOT APPLICABLE TO OPS EMPLOYEES?
        Any form of paid leave Paid holidays
        Participation in the Florida Retirement System Reinstatement rights or retention rights
         
        APPLICABLE LAWS/RULES:
        Sections 110.131, 110.1315 and 216.011(1)(dd), Florida Statutes Rules 60L-33.005 and 60L-34.001, Florida Administrative Code
         
         
         

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Naples