Requisition No: 879398 

Agency: Department of Education

Working Title: DOE/DVR - ADMINISTRATIVE SECRETARY (OPS) - 48006331 - NEW PORT RICHEY 1 1

 Pay Plan: Temp

Position Number: 48006331 

Salary:  $15.00 - $16.71 per hour 

Posting Closing Date: 07/26/2026 

Total Compensation Estimator Tool

Florida Department of Education

Division of Vocational Rehabilitation

Bureau of Field Services

Location: New Port Richey, Florida

Position Title: Administrative Secretary – OPS

Salary Range: $16.71 Per Hour

This advertisement may be used to fill multiple vacancies up to six months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:

• • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Magdhalini Meshak – Magdhalini.Meshak@vr.fldoe.org

JOB DESCRIPTION:

The incumbent in this position will serve as the receptionist for the Division of Vocational Rehabilitation, responding to inquiries from visitors, customers, vendors and the public. The incumbent handles clerical tasks like drafting correspondence, scheduling appointments, maintaining files, and providing information to callers.

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Supports the unit counselors by filling, preparing correspondence, recording cases and gathering data for casework.
• Assisting in expediting consumer services by managing routine activities and coordinating with vendors, including physician offices and employers, to schedule appointments.
• Reviews and processes payment authorizations, ensuring timely service delivery.
• Prepares routine correspondence, assembles information from various sources, and maintains files to meet deadlines and priorities, such as annual reviews and eligibility determinations.
• Promotes communication with vendors, associates and community partners to improve services and generate referrals.
• Provides back-up support to the unit staff.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of office administration principles, practices and procedures.
• Knowledge of basic mathematical concepts and arithmetic calculations.
• Knowledge of records management, document organization and filing systems.
• Knowledge of professional telephone etiquette and customer service best practices.
• Proficiency in Microsoft Office Suites, including Word, Excel and Teams
• Skilled in accurate typing and data entry with strong attention to detail.
• Skilled in operating standard office equipment, including multi-line telephone systems, copiers, scanners, printers and fax machines.
• Ability to organize, maintain, and manage physical and electronic files and records efficiently.
• Ability to perform routine mathematical calculations with accuracy.
• Ability to prepare correspondence, memoranda, reports and forms using proper formatting and professional writing standards.
• Ability to manage incoming telephone calls professionally, effectively and courteously.
• Ability to plan, organize, prioritize, and complete multiple assignments while meeting established deadlines.
• Ability to communicate effectively with diverse audiences through clear verbal and written communication.
• Ability to maintain a positive and professional working relationship with colleagues, customers, and external stakeholders.
• Ability to maintain contain confidentiality when handling sensitive and protected information.
• Ability to effectively utilize agency-specific automated systems, and office technology to support daily operations.

MINIMUM QUALIFICATIONS

Required Licensure/Registration/Certification/Experience or Education:

• Three years of secretarial/clerical work or is a Certified Professional Secretary.

MINIMUM QUALIFICATION SUBSITITUIONS:

• College Education: coursework completed at an accredited college or university may be substituted for the required work experience. A total of 30 credit hours or 45 quarter credit hours is considered equivalent to one-year of qualifying work experience.
• Vocational/Technical Training: Completion of vocational or technical training in office administration, or business studies may also be substituted for the required work experience. A total of 720 classroom hours of qualifying training is considered equivalent to one-year qualifying work experience.

PREFERRED QUALIFICATIONS:

Preferences will be given to:

• Qualified applicants with fluent bilingual skills in English and Spanish.

DIVISION OF VOCATIONAL REHABILITATION MISSION STATEMENT:

Vocational Rehabilitation (VR) is a federal-state funded program that helps people who have physical or mental disabilities get or keep a job. Our mission is “to help with disabilities find and maintain employment and enhance their independence”. Our vision is “to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees.”

DOE: Vocational Rehabilitation

BENEFITS INFORMATION:

• OPS employees do not participate the state retirement system.
• OPS employees may participate in the State of Florida 457 Deferred Compensation Plan.
• OPS employees may wish to inquire into the following state programs:
  • The “Florida Discount Drug Card” program: Florida Discount Drug Card
  • The “Cover Florida” Health Care Access program: Cover Florida Health Care
  • The “Florida KidCare” Health Insurance program: Florida KidCare

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. 

For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.