ADMINISTRATIVE ASSISTANT I - 37000535

Requisition No: 875290 

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT I - 37000535

 Pay Plan: Career Service

Position Number: 37000535 

Salary:  $35,824.32 

Posting Closing Date: 05/20/2026 

Total Compensation Estimator Tool

ADMINISTRATIVE ASSISTANT I – 37000535 (non-resident)

State of Florida

Department of Environmental Protection

This position is located in North Miami, Florida

Position Overview and Responsibilities:

In carrying out the duties of this position, the incumbent is expected at all times to be aware of and abide by the Department’s Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position.  Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory.  Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.

This position is responsible for providing a high level of administration to park manager in managing Oleta River State Park.

Meets simultaneous report deadlines critical to park operations daily, weekly and monthly.

Assists park manager in planning, coordinating and implementing all administrative activities for such required accounting procedures as:  annual revenue audits, purchase order audits, budget monitoring, oversight of fiscal data, contracts and records, development and promulgation of policies and procedures to implement Department guidelines.  Daily, weekly and monthly reports.  Implements and processes invoices, My Florida Market Place (MFMP) requisitions and purchasing card (P-card) transactions and other related items pertaining to the office administration for payment.  Uses purchasing card and follows Department rules, policies and procedures.  Manage SAMAS/FLAIR reports, EMIS, Oculus, PPMTS database and future tracking systems.  Sets up and maintains all files and records of correspondence, documents, reports, and other materials relating to park budget and purchasing.  Researches and arranges for purchasing of goods and services.  Prepares requisitions for goods and services and processes invoices in MFMP.  Processes p-card transactions and performs other duties related to purchasing.  Meets with vendors and users to discuss defective or unacceptable goods or services and determines corrective action.  Ensures that all transactions adhere to the State’s purchasing guidelines.

Acts as office manager.  Assists in supervising lower level employees (toll collectors, OPS clerical).  Provides assistance with routing and special correspondence relating to inquiries from the public, organizations or other governmental agencies relating to a wide variety of subjects including park information, operating policies/procedures, administrative rules, employment opportunities, facilities, services and various activities requiring specific knowledge of bureau philosophies, administrative rules and operating procedures.  Receives and reads incoming mail, screens items that can be handled personally, forwarding remainder to supervisor or other park staff with necessary background material.  Maintains tracking system to insure correspondence, reports and other work is performed in a timely fashion.  Answers telephone provides information and delivers messages.  Knowledge of typewriter, calculator, copier, cash register and computer.  Monitors performance standards insuring timely submission.  Assists with daily ranger station opening procedures and revenue reporting and assists with operation as needed.  Performs timekeeper functions and assists with hiring and talent management utilizing People First.  Represents park manager at public meetings, meetings with individuals or organizations within the division and with other agencies and organizations.  Handles special assignments, coordinates travel arrangements in and out of the district, makes travel and hotel reservations.  Develops management reports and summaries of operating data on a variety of subjects for use in making decisions on management of park’s activities and services, this includes close liaison with park manager and assistant park manager.  Assists park manager in planning, coordinating and implementing training sessions in areas such as multi-media first aid, CPR and safety.  Assists with developing local publicity and publicity contacts for newspapers, radio, television and travel guides.

Performs related work as required.

Required Knowledge, Skills, and Abilities:

KNOWLEDGE OF:

• administrative principles and practices
• standard business forms
• office procedures
• correct spelling, punctuation and grammar usage

SKILL IN AND ABILITY TO:

• accurately and completely fill out forms and/or reports
• act as authorized purchasing agent for My Florida Market Place and purchasing transactions
• efficiently and accurately perform cash register transactions including cash handling and making correct change
• transcribe dictation using notes
• type letters, memoranda and other standard business forms in correct format
• prepare and maintain financial records
• maintain a budget and submit associated reports in established timeframes
• organize files and other records
• act as office receptionist
• handle telephone calls and face to face interactions in a courteous and effective manner
• maintain general ledgers and provide reports as needed
• take the lead on assignments and responsibilities

ABILITY TO:

• maintain a positive, can-do attitude
• produce timely and effective results
• perform basic arithmetical calculations
• plan, organize and coordinate work assignments
• communicate effectively verbally and in writing
• establish and maintain effective working relationships with others
• operate a variety of business and office machines
• maintain a valid driver’s license
• successfully complete background and fingerprint check

Minimum Qualifications:

• Valid driver’s license

Position of Special Trust Requirement:

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Pay:

Base salary $2,985.36 plus $105.73 Competitive Area Differential month/$35,824.32 annual

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

OLETA RIVER STATE PARK

3400 Northeast 163 Street

North Miami, Florida 33160

SUPERVISOR

Charles Smith, Park Manager, 786-756-2327

Thirty minutes from downtown Miami, this gorgeous park is bisected by its namesake waterway that winds through a natural oasis.

Whether enjoying the 15 miles of off-road bicycling trails or paddling along lush mangrove forests, visitors find it difficult to believe that Oleta River State Park exists 30 minutes from downtown Miami. 

At just over a thousand acres, this natural oasis - Florida’s largest urban park - is a haven for mountain bikers, paddlers, anglers and swimmers. Enjoy a picnic along scenic Biscayne Bay or unwind at the end of a fishing pole.

There are rustic, air-conditioned cabins, too, along with a youth campground for organized groups. The park is also a welcomed stop for long-distance paddlers on the 1,515-mile Florida Circumnavigational Saltwater Paddling Trail.  

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Tuition waivers;
• Total Compensation Estimator Tool
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com

Special Notes:

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.