FISCAL ASSISTANT II - 64081796

Requisition No: 845884 

Agency: Department of Health

Working Title: FISCAL ASSISTANT II - 64081796

 Pay Plan: Career Service

Position Number: 64081796 

Salary:  $37,500.00 - $38,500.00 annually 

Posting Closing Date: 02/05/2025 

Total Compensation Estimator Tool

                                                                                                                                                         INTERNAL AGENCY 

Your Specific Responsibilities:

The incumbent of this position is responsible for various complex accounting and fiscal functions in the billing department.  These responsibilities include but are not limited to: Collect and post client payments, balancing cash drawer daily, research EOB's from insurance carriers, process refunds, corrective actions on misbilled clients, prepare monthly statements for organizations, assist with insurance denials, billing of clinical services to third party payors and clients, assisting with Presumptive Eligibility for Pregnant Women (PEPW) application processing, following up on outstanding accounts receivables, provides back-up assistance to the clinic cashiers as needed, auditing of records billed and payments received as well as researching records to locate revenue that has been potentially lost. This position requires independent decision-making skills. The incumbent must establish and maintain a good working relationship with both co-workers and third-party payers. This person must be detail oriented and organized. Timelines must be adhered to. Skills required for this position include accountability and accuracy of information, good data entry skills, spelling, grammar and punctuation. This person will also be involved with QI/QA projects within the billing department. This person reports to the Office Operations Manager.

Prepares monthly statements to CHD local organizations.  Posts/Uploads third party/insurance/organizational payments to billing hub and pulls EOB’s necessary for processing. Prepares cash drawer balancing information at the end of each day for billing hub employees and self.

Reviews and submits write-off and collection reports for approval and processing.  Assist with monitoring and working all accounts receivable aging reports by making phone contact with clients that are pending collections for payment. Research billing opportunities monthly and follow-up on accounts researched.  Ensures all refunds are tracked and are updated accordingly.

Primary reconciliation and biller for all Rabies vaccines and Immunizations departmental billing; working with EPI and Immunization’s department to ensure correct payor. Verifying that the entries are correct prior to saving the entries. Once the transactions have been entered in the billing system, the services are to be billed to the correct payor source. 

Provides back-up and assistance to other billing staff to ensure billing is complete within designated timeframes.  This includes all other clinical billing. Cross training for all departments.

Primary cashier for clients at window 5 or clients calling in to make payments. Back up cashier in the clinics as needed. Performs as the clinic(s) cashier and verifies encounter form data in HMS daily assuring that all services checked on the encounter forms are entered in the HMS billing system. Ensures that appropriate ICD 10 diagnosis codes and authorizations are included for billing purposes. Completes billing for each encounter form to the appropriate payor source. Encounter forms that are either $0 pay or the client has a share of cost will be entered and billed to the client. Collection of daily visit amount and any other balance on the account or arrangements set up with the clients to pay the balance due. Issue a receipt to all clients as they exit the clinic.  It is the responsibility of the incumbent to reconcile encounter forms daily from the check in reports and ensure that all encounter forms have been turned in and entered in HMS.  If an encounter form is missing, it must be located and processed daily. Responsible for daily cash drawer balancing. Ensures insurance information is correctly entered in HMS prior to checking out clients. If client(s) need to schedule their next appointment, it will be completed at time of check-out.

Performs other related duties as requested by supervisor with adequate instruction and supervision.

All the above is to be completed in compliance with any and all DOH local and statewide policies and procedures concerning HIPAA, Sliding Fee Scales, Confidentiality and Security and any other such policies and procedures not herein listed.

Required Knowledge, Skills, and Abilities:

• Ability to apply rules, regulations, policies and procedures relating to the billing/cash handling/payment postings.
• Ability to plan, organize, and coordinate work activities.
• Ability to establish and maintain effective working relations with others
• Knowledge of accounting principles, practices and procedures.
• Knowledge of the methods of data collection.
• Ability to design and implement accounting systems.
• Ability to prepare and maintain a variety of accounting records.
• Ability to analyze and interpret accounting data.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.
• Ability to work independently.
• Ability to utilize problem-solving techniques
• Reading and writing of the English language
• Communicating effectively with others in speaking and writing.

Qualifications:

Minimum - 

1 year billing experience in Medical or Dental facility.

1 year cashering/payment postings or collections experience, with cash drawer.

1 year insurance or EOB research experience.

Auditing of medical coding/charting experience. 

Preferred - 

Registration/Eligibility processing experience

Training experience

PEPW experience

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Marion County Health Department

1801 SE 32nd Ave Ocala Florida 34471

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.