PURCHASING SPECIALIST - 64041607

Requisition No: 886269 

Agency: Department of Health

Working Title: PURCHASING SPECIALIST - 64041607

 Pay Plan: Career Service

Position Number: 64041607 

Salary:  $40,000.00 - $43,000.00 

Posting Closing Date: 11/04/2026 

Total Compensation Estimator Tool

OPEN COMPETITIVE

Your Specific Responsibilities:

Prepares and reviews purchasing documents to ensure that all requisitions are accurate and conform to the agency policy, procedures and regulations for DOH-Marion in Ariba on Demand (AOD).  This includes working with supervisors and staff to ensure purchasing requirements are met in a timely and economical manner.  Continually reviews purchases to identify problem areas impeding timely completion of requisition/purchase order process and provides corrective action and/or training to eliminate barriers.  Completes spreadsheets for tracking all requisitions to assure that they are processed in a reasonable length of time.

Purchasing requires the knowledge of state vendor contracts, alternate contract sources, how to quote out items that are not on state contracts and the maintenance of vendor quotes.    When necessary, works with legal, state purchasing office, etc. to prepare legal advertisements, formal bid invitations and correspondence regarding purchasing.

Prints, verifies, codes and enters deposits from Treasury, DFS Cash Management System Web Portal for all credit card, EFTs or point-n-pay payments into the state accounting system. 

Responsible for reviewing and reconciling purchases, attending training on usage, and maintaining security of the state purchasing card.  Understands that personal or unauthorized use of the card will result in disciplinary action and restitution to the department.  Processes, reviews and reconciles Level 01 P Card charges and Level 02 P Card charges within required timeframes.

Acts as a backup purchasing agent for DOH-Citrus as needed.  (Same purchasing duties as described above). Acts as the lead purchasing specialist providing training and mentoring to purchasing staff handling DOH-Citrus. 

Attends meetings, workshops, and conferences keeping current with changes and/or additions to purchasing rules, laws, and procedures; product changes and/or upgrades; minority requirements; maintains and increases professional development. Provides in-person purchasing training for DOH-Marion twice per year.

Creates, updates and revises purchasing and cash receipts desk references and guides as needed.   

Provides other administrative services support, including but not limited to, transporting bank deposits, backup for receiving, etc.

Required Knowledge, Skills, and Abilities:

• Knowledge of State of Florida and Department of Health purchasing rules, statutes, policies and procedures
• Knowledge of Ariba on Demand (AOD), WORKS, Flair, and Florida PALM
• Knowledge of Microsoft Office including Word, Excel, Outlook and PowerPoint
• Ability to maintain purchasing records
• Ability to communicate effectively
• Ability to establish and maintain effective working relations with others
• Ability to utilize problem-solving techniques
• Ability to work independently
• Skilled in providing outstanding customer service verbally, written and in person
• Skilled in developing and providing training programs
• Skilled in active listening techniques

Qualifications:

MINIMUM -

Experience preparing purchasing documents and requisitions

Experience with vendor relations and customer service

Experience with Microsoft Office programs (such as, but not limited to, Word, Excel, and PowerPoint)

Valid Florida Driver's License

PREFERRED - 

Experience utilizing the State of Florida purchasing system, Ariba on Demand (My Florida Market Place)

Experience processing and entering deposits into the State of Florida accounting system

Experience providing training presentations to groups

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health in Marion County

1801 SE 32nd Avenue, Ocala, FL 34471

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.