RECORDS SPECIALIST - 64054296

Requisition No: 877829 

Agency: Department of Health

Working Title: RECORDS SPECIALIST - 64054296

 Pay Plan: Career Service

Position Number: 64054296 

Salary:  $34,760.00 - $36,498.00 annually 

Posting Closing Date: 06/23/2026 

Total Compensation Estimator Tool

OPEN COMPETITIVE

Your Specific Responsibilities:

This position operates at Marion County Health Department under the direct supervision of the Records Management Analyst. This is a technical position which involves record management, excercising independent judgement and initiative in the application of departmental operations and procedures in the Vital Statistics Records Program of MCHD. This position requires the skill to provide outstanding customer service to both internal and external customers.

 Maintains current knowledge of State Vital Statistics Laws and Rules. Responsible for securing the designated information sets for the purposes of protecting confidentiality, data integrity, and appropriate access, for all information, both confidential and public record, which is stored in hard copy or electronic formats.  Serves as a deputy registrar for Marion County Vital Statistics – reviewing and issuing birth and death records from E-Vitals as instructed by the Bureau of Vital Statistics to clients, accounting for daily certificate usage, and reconciling daily cash drawer.  Provides face-to-face customer service daily, also answers telephone calls and takes messages as necessary.  Performs VitalChek requests.  Assists with inventory and audits.  Assures policy and procedures are followed. Provides backup support to the Chief Deputy Registrar (CDR) as needed by assisting with home birth processing or reluctant doctor cases.  

Processes purchasing for Vital Statistics office supplies utilizing AOD/MFMP.

Assist Administrative Services with courier runs including bank deposit drop offs.

Provides backup duties to the medical records department for switchboard and related duties.  

 Other duties as assigned

Required Knowledge, Skills, and Abilities:

• Knowledge of general office procedures and practices.
• Knowledge of correct grammar usage.
• Knowledge of basic arithmetic.
• Ability to prepare reports & correspondence.
• Ability to follow instructions.
• Ability to review data for accuracy and completeness.
• Ability to answer multi line phone; take & forward messages.
• Ability to use a computer & complete data entry.
• Ability to plan, organize & coordinate work activities.
• Ability to develop and implement office procedures.
• Ability to use a nomenclature & classification system file.
• Skilled in the use of Microsoft Excel.
• Ability to provide outstanding customer service to both internal and external customers.

Qualifications:

Minimum-

2 years experience working with Vital Statistics or confidential records

2 year experience in face to face customer service

6 months experience with Microsoft (Outlook, Excel, Word, One Drive)

Preferred-

Bilingual 

Ability to determine work priorities and ensure proper completion of work assignments

Knowledge and skills to reasonably safeguard information from any intentional use or disclosure

Ability to adjust to varying paces and departmental changes

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

MARION COUNTY HEALTH DEPARTMENT

1801 SE 32ND AVE OCALA FLORIDA 34471

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.