SECRETARY SPECIALIST - 43001459

Requisition No: 855823 

Agency: Financial Services

Working Title: SECRETARY SPECIALIST - 43001459

 Pay Plan: Career Service

Position Number: 43001459 

Salary:  $33,760.00 

Posting Closing Date: 07/07/2025 

Total Compensation Estimator Tool

*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

DIVISION: STATE FIRE MARSHAL

BUREAU: FIRE STANDARDS AND TRAINING

CITY: OCALA

COUNTY: MARION

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: 

For a more complete list of benefits, visit www.mybenefits.myflorida.com

SPECIAL NOTES:

High school diploma or equivalent is required.

Preferences:

• One (1) year of clerical work experience in general secretary or clerical work.
• One (1) year of experience in handling a multi-line switchboard.
• One (1) year of experience with Microsoft Office Suite.
• One (1) year of experience in customer service, filing, or equivalent.

This position requires a security background check, including fingerprint as a condition of employment and a valid and current driver’s license.

This position is located in Ocala, Florida and will be hired at an annual salary of $33,760.00.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of general office procedures and practices.
• Knowledge of principles and techniques of effective verbal and written communication.
• Ability to understand and apply applicable rules, regulation, policies and practices.
• Ability to effectively communicate orally and in writing with the public.
• Ability to use Microsoft Office Suite and other databases.
• Ability to work independently and as the member of a team.
• Ability to utilize personal computers for work processing.
• Ability to identify and solve problems.
• Ability to access, input and retrieve information from personal computer.
• Ability to prepare correspondence.

BRIEF DESCRIPTION OF DUTIES:

Manage a multiple line switchboard including the ability to provide information clearly and accurately with good listening skills.

Assists firefighters with the DoD / Out of State Equivalency and Refresher Retention process and applications, ProBoard or IFSAC applications upon request.

Print and mail training academies approval letters and certificates for annual renewals.

Accept application fees for state certification examinations through NIC.

Other related work as assigned by Supervisor.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.