STATE ATTORNEY'S OFFICE, 5TH CIRCUIT- LEGAL ASSISTANT I - 21015364

Requisition No: 850564 

Agency: Justice Administrative Commission

Working Title: STATE ATTORNEY'S OFFICE, 5TH CIRCUIT- LEGAL ASSISTANT I - 21015364

 Pay Plan: State Attorneys JAC

Position Number: 21015364 

Salary:  $33,000.00 

Posting Closing Date: 05/02/2025 

Total Compensation Estimator Tool

Legal Job type: Full-time

Pay: $33,000 per year or commensurate with experience

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8-hour shift
• Monday to Friday

Education: High school or equivalent (preferred)

Work Location: Marion County (in person)

Job description: An employee in this position is responsible for performing a variety of administrative duties in assisting an Assistant State Attorney with case preparation. Duties involve the performance of administrative and clerical tasks related to criminal court proceedings; setting up and maintaining the attorneys' calendars; screening calls and mail; transcribing; scanning; providing information to the general public; data input; and preparing appropriate legal documents and correspondence.

Essential job duties:

Dependable and routine in-office attendance during regularly scheduled business hours.

Ability to focus and pay attention to detail.

Ability to read and comprehend.

Efficient keyboard skills.

Effective and efficient communication skills and ability to interact professionally with other employees,

members of the public and stakeholders.

Ability to operate the telephone system and respond to calls promptly and professionally.

Review and promptly respond to all electronic messaging.

Perform quality work within deadlines.

Ability to operate a computer and other office machinery.

Ability to follow rules, regulations, policies and procedures.

Work effectively as a team contributor as well as independently

Comply with all Public Records statutes and policies.

Ability to lift up to 25 lbs.

Must have basic computer skills and experience using Microsoft Word programs.

Examples of work performed:

Update case management system and notes.

Prepare Legal Documents.

Responsible for all administrative activities as required.

Accompany ASA to court and assist as required.

Coordinate meetings, depositions and or court appearances including space, time and place.

Assists victims and witnesses as needed.

Maintain calendars.

Research and prepare reports as necessary.

Receive, scan and distribute incoming mail.

Receive and process Law Enforcement electronic media.

Assist in the processing and maintenance of all electronic media including e-filings and evidence and media.

Update case management system and assist with data collection and reports.

Generate subpoenas and update case management system from returns.

Establish and maintain effective communication with attorneys, court personnel, victims, witnesses, law enforcement personnel, and other parties relevant to assigned cases in both verbal and written form.

Maintain and file all records and reports on case activity and prepare any necessary statistical reports.

Secure supplemental case information.

Bilingual employees will assist in translations and interpretation, when needed.

Supervise and/or train staff as needed.

Notarize documents as needed.

Perform any and all duties as required.

To apply: Please visit www.sao5.org to submit a resume and complete the employment application found under the “Careers” tab. If you have any questions, please contact Executive Director Cindy Harper at charper@sao5.org.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.