ADMINISTRATIVE ASSISTANT II - 55004967

Requisition No: 854973 

Agency: Department of Transportation

Working Title: ADMINISTRATIVE ASSISTANT II - 55004967

 Pay Plan: SES

Position Number: 55004967 

Salary:  $50,471.04 - $65,315.47 

Posting Closing Date: 06/23/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

935 / Turnpike Enterprise

OPEN COMPETITIVE

SELECTED EXEMPT SERVICE

CONTACT PERSON:  Denise Carrier        

CONTACT PHONE NUMBER: 407-264-3882

CONTACT EMAIL ADDRESS: Denise.Carrier@dot.state.fl.us

ANITICIPATED SALARY: $2,178.84/biweekly / $56,649.84 annually

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Administrative Assistant II – Turnpike Enterprise

This position will perform a variety of administrative, research, and operational support duties to assist leadership. This role is responsible for handling special assignments, preparing reports, coordinating meetings, and ensuring efficient office operations within the Executive suite.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Turnpike Enterprise

N. of I-4 on Turnpike, MP 263

Orlando, FL 32835

Annual Salary Range:

$ 50,471.04 – $ 65,315.47

Your Specific Responsibilities:

Reports to the Administrative Assistant III in the Executive Director’s office. Provides daily administrative support to the Executive Director’s Office. Receives incoming calls to the Executive Office and routes inquiries to the appropriate personnel for handling. Coordinates the Executive Director’s electronic calendar; scheduling appointments and meetings for Directors and external agencies, greeting guests, as well as reserving meeting space. Reviews and processes various correspondences, invoices and other documents sent to the Executive Director for authorization and signature. Ensures documents are complete and properly prepared and in compliance with appropriate policies and procedures. Receives, reviews and routes inquiries which are received through the JustFOIA correspondent tracking tool. Compiles and assists in routing and tracking correspondence requests to designated departments for assistance. Provides on-going communication with legislators, public officials and customers regarding Turnpike plans, projects, and toll inquiries. Assists with conducting research on a variety of administrative matters. Maintains current information on Turnpike policies and programs and independently handles routine matters within established policies.

Serves as backup to the Administrative Assistant III assisting in needs of Executive Director and Senior Toll Analytics Manager. Help prepare and track travel, including making reservations and

submitting authorizations in the STMS and Works systems. Creates documents, reports, presentations, and prepares/reviews documents for signature. Assists with maintaining executive SharePoint site, personnel documents, in addition to Director files. Receives and distributes incoming/outgoing mail and deliveries. Updates and keeps current filing system adhering to the Department’s guidelines as they relate to records management.

Maintains the office supply inventory, monthly vehicle mileage logs, including maintenance and fueling of vehicles, annual physical inventory as well as electronic equipment for the Executive Director’s office. Prepares documents via hard copy and/or electronically in compliance with existing procedures and practices. Assists in preparation of Executive Meetings held at Florida’s Turnpike Enterprise Headquarters and offices in Pompano and Boca. Maintains mobile phone billing including signatures and payment. Serves as co-captain to the Safety coordinator attending meetings and being responsible for team coordination in emergency events. Assists with Emergency preparations as needed.

Performs special assignments, research and report preparation for travel related events, including hotel, airline and miscellaneous events. Calendaring meetings and items from Directors for the year ahead. Assists and works with Turnpike administrative assistants as needed.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• administrative principles and practices
• office procedures and practices
• the principles and techniques of effective communication

Skills in:

• using Microsoft Word, Outlook, Power Point, Excel, SharePoint, and OneNote
• coordinating virtual meetings and utilizing appropriate conferencing technology
• generating and creating documents to assist with work unit needs
• forward-thinking abilities, proactively identifying opportunities for process improvement and increased efficiency

Ability to:

• collect, evaluate and analyze data
• use correct spelling, grammar and punctuation
• prepare correspondence and administrative reports
• understand and apply applicable rules, regulations, policies, and procedures
• utilize problem-solving techniques
• work independently
• plan, organize and coordinate work assignments
• communicate effectively
• establish and maintain effective working relationships with others

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.