ADMINISTRATIVE ASSISTANT II - 64028647
Requisition No: 864498
Agency: Department of Health
Working Title: ADMINISTRATIVE ASSISTANT II - 64028647
Pay Plan: Career Service
Position Number: 64028647
Salary: $1461.54 - $1687.92 Biweekly
Posting Closing Date: 11/18/2025
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FLORIDA DEPARTMENT OF HEALTH
IN ORANGE COUNTY
JOB OPPORTUNITY ANNOUNCMENT
INTERNAL APPOINTMENT
Applicants accepted only from Department of Health employees, (includes OPS, Career Service, SES or SMS employees). Applicants will not be accepted from outside of the department.
Class Title: Administrative Assistant II
Position Number: 64028647
Base Salary: $1461.54 - $1687.92 Biweekly
Location: 6101 Lake Ellenor Drive
Orlando, FL 32809
**DOH – Orange is a tobacco free agency.
**NOTE: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. **
JOB DUTIES AND RESPONSIBILITIES:
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This position is primarily responsible for providing administrative support services to DOH Orange WIC and Nutrition Services management staff. Position requires travel within Orange County; therefore, a valid state of Florida driver’s license is required. Incumbent may be required to work during or beyond normal work hours or days in the event of an emergency. |
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The Administrative Assistant II works assisting the Program Director and the Public Health Nutrition Consultants with all human resources actions. Update and maintains paper and electronic records of position descriptions, and emergency contact records. Develops agendas for WIC supervisor and staff meetings. Produces reports, tables and query files upon request of management. Develops and/or prepares documents for media, State WIC Program office, DOH-Orange WIC Program as directed or assigned. Maintains and updates the DOH Orange WIC SharePoint site. Coordinates the annual review of WIC policies and procedures. Drafts new policies and procedures for review by WIC senior leadership and supervisors. Tracks due dates for staff and sends reminders to WIC senior leadership and supervisors as needed. Receives and routes telephone calls, the answers to which may involve the interpretation of WIC program policy and procedure. Schedules appointments for participants/potential participants through the FL Wise system. Answers questions regarding access to WIC program services. Refers participants to appropriate Department of Health services, other state programs and/or to applicable community agencies and organizations. Tracks due dates for staff and sends reminders to WIC senior leadership and supervisors as needed. Produces reports, tables and query files upon request of management. Develops and/or prepares documents for media, State WIC Program office, DOH Orange WIC Program as directed or assigned. Maintains and updates the DOH Orange WIC SharePoint site. Coordinates the annual review of WIC policies and procedures. Drafts new policies and procedures for review by WIC senior leadership and supervisors. Prepares weekly, monthly and quarterly reports for agency management. Plans for and develops agendas for WIC supervisor and staff meetings in consultation with WIC senior leadership.
Assists with processing applications, scheduling interviews, in addition to other general clerical support and documentation with WIC personnel processes. Maintains the Status of HR Actions in coordination with WIC senior leadership and supervisors.
Attends and participates in staff development and training and required in-service training sessions, as well as regularly scheduled departmental staff meetings. Prepares request for travel reimbursement and submits according to pre-established departmental procedures as needed. Maintains a courteous and cooperative working relationship with program and departmental staff, as well as community agencies and the public. Performs other related duties as assigned
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KNOWLEDGE, SKILLS AND ABILITIES, INCLUDING UTILIZATION OF EQUIPMENT, REQUIRED FOR THE POSITION:
Knowledge of WIC and DOH program policies and procedures.
Knowledge of administrative principles and practices.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationship with others.
Skillful in professional communication, orally and in writing.
Knowledge of Microsoft Excel, Words, Outlook, SharePoint.
Ability to work independently.
Ability to type minimum of 35 wpm.
Knowledge of standard business formats and styles for letters and business forms. Knowledge of the methods of data collection. Skill in typing.
Ability to compile and analyze data for administrative decisions. Knowledge of Microsoft Word, Excel, Access, Publisher, PowerPoint and SharePoint.
Able to be dependable.
Able to keep confidentiality.
Skillful in professional communication, orally and in writing.
Knowledge of the methods of compiling, organizing and categorizing.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationship with others.
Ability to handle telephone calls in a courteous and effective manner. Knowledge of office procedures and practices. Knowledge of the principles and techniques of effective communications. Knowledge of WIC computer system (FL WiSE). Ability to record information accurately. Ability to communicate effectively.
Knowledge of pulling reports from data base files. Knowledge of standard business formats and styles for report and or correspondence production. Ability to be flexible. Ability to meet deadlines.
Knowledge of Microsoft SharePoint. Skill in typing. Knowledge of WIC program policies, procedures and practices. Ability to utilize problem-solving techniques. Ability to plan, organize and coordinate work assignments. Ability to use correct spelling, punctuation and grammar. Ability to communicate effectively with others.
Knowledge of DOH and WIC Program standard operating procedures.
Knowledge of MS Word, MS Excel.
Ability to collect, evaluate and analyze data related to administrative functions related to purchasing, and report writing.
Ability to maintain records. Ability to plan, organize and work independently.
Knowledge of office procedures and practices. Knowledge of the methods of data collection. Knowledge of basic arithmetic.
Ability to establish and maintain working relationships.
Ability to be flexible.
MINIMUM QUALIFICATIONS:
One year of verifiable WIC experience.
Currently a DOH employee.
Currently have a valid Florida Driver’s License. If not, you will be required to get a Florida Driver’s License within 30 days of hire.
In the absence of a county vehicle, you must have access to a person vehicle or reliable transportation.
Willing to work before, during, and/or beyond normal work hours or days in the event of an emergency. This may include working in a special needs or Red Cross shelter, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural. Emergency duties may also include in-state and/or out-of-state deployment.
Where You Will Work:
Work Location: 6101 Lake Ellenor Drive, Orlando, FL 32809
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits;
- Nine paid holidays and one Personal Holiday each year;
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
- Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com);
- Flexible Spending Accounts;
- Tuition waivers;
- And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans, and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
ORLANDO, FL, US, 32809
Nearest Major Market: Orlando