ADMINISTRATIVE ASSISTANT II - 67072277

Requisition No: 876228 

Agency: Agency for Persons with Disabilities

Working Title: ADMINISTRATIVE ASSISTANT II - 67072277

 Pay Plan: Career Service

Position Number: 67072277 

Salary:  $34,873.00 to $47,090.00 Annually 

Posting Closing Date: 05/24/2026 

Total Compensation Estimator Tool

AGENCY FOR PERSONS WITH DISABILITIES

 POSITION: ADMINISTRATIVE ASSISTANT II - Career Service

WORKING TITLE: ADMINISTRATIVE ASSISTANT II

POSITION NUMBER: 67072277

OPEN COMPETITIVE OPPORTUNITY

This position is not a Telework position and is required to report to the APD office in the area it serves.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts.
• Tuition waivers.
• And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.
• Paid Maternity and Parental Leave.

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics. 

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

*Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

SALARY RANGE

$34,873.00- $47,090.00 Annually            $1,341.26 - $1,811.15 Bi-weekly

Position Summary

This is an administrative position assisting the Regional Operations Manager in the operation of the Central Region. The employee provides administrative and fiscal support, researches and gathers data, prepares draft reports and correspondence, recommends and implements operational administrative systems, and works collaboratively with all Work Stream Leads and administrative support staff.

The Work You Will Do 

Manages correspondence, phone, and email communications, ensuring timely and accurate routing. It drafts routine reports and correspondence, maintains document filing, handles calls for the ROM/designee, and prepares meeting agendas and minutes assigned.

Serves as a liaison for the ROM with regional staff, maintains a tracker for staff assignments, coordinates meetings, helps the ROM meet deadlines, makes routine staff assignments, and assists with travel arrangements and reimbursements.

Creates and processes non-contracted invoices using IFS and ABC systems, completes office supply purchases via My Florida Marketplace, ensures provider enrollment, monitors invoice status, maintains invoice filing, and serves as a liaison between regional units, state office, providers, and consumers.

Collects and organizes operational data. Creates and maintains spreadsheets or other automated data collection systems to track performance regarding deadlines, workload and other administrative activity. Prepares a regular report of staff performance on key indicators such as timeliness to deadline assignments as assigned by ROM.

Provides support for other administrative staff and makes recommendations to the ROM for improvements in systems and routines. Observes administrative operations and makes recommendations to the ROM for improvements in systems and routines. Aids in problem resolution and troubleshooting. Provides training and technical assistance to staff regarding use of automated office equipment and administrative systems.

Minimum Qualifications

• High school diploma or its equivalent.
• Must have at least two years administrative or clerical experience.
• Customer service experience.
• Experience in using Microsoft applications.

Knowledge, Skills, And Abilities

Knowledge of:

• Microsoft Office and programs including Outlook, PowerPoint, Word, Excel, Access.

• Invoicing and accounting.

Ability to:

• Develop and manage spreadsheets.
• Track and schedule appointments.

Additional Information

Profile Completion

To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year. 

Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program.  Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

Background Screening Requirement

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.
Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-Verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

All applicants should complete the online application process. If you need assistance applying for this position, please call the People First service center at 1-877-562-7287. 

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.