ADMINISTRATIVE ASSISTANT II - 79011247

Requisition No: 855302 

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT II - 79011247

 Pay Plan: Career Service

Position Number: 79011247 

Salary:  $1,298.46 - $1,389.35 

Posting Closing Date: 06/23/2025 

Total Compensation Estimator Tool

DIVISION of REAL ESTATE

POSITION TITLE: Administrative Assistant II

Position Number: 79011247

Hiring Salary: $1,298.46 - $1,389.35 Biweekly

**INTERNAL AGENCY – Anticipated Vacancy

You must be employed by the Department of Business &

Professional Regulation, Division of Real Estate to be considered. **

***Applicants must complete all fields in the Candidate Profile.  Work history, hours worked, and formal education are required to qualify for this position.  Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. ***

Our Organization and Mission:

License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, the standards of racing to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently.  Our stakeholders include these professionals and their customers alike.

 Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website: http://www.myfloridalicense.com/DBPR/.

The Work You Will Do:

Processes purchases in My Florida Market Place Procurement System (MFMP).  Reviews requisitions for compliance with Department policies and procedures, Chapter 287 Florida Statutes, Florida Administrative Code 60A and DFS memorandum upon receipt for input into the MFMP.  Ensures that purchase requisitions, change orders, receiving of goods, invoice reconciliation approval, etc. are error free prior to submission into the approval chain. Performs regular inventories and orders supplies and materials as needed.  Research requested purchases for price, quality, time and convenience considerations through My Florida Market Place and direct contact with vendors. 

Verifies that vendors are approved. Provides applications and other documentation to vendors to become approved state vendors.

Oversee and manage the Division’s fleet.  In accordance with Department procedure, gather, prepare, report, and maintain records of all vehicle expenses, usage, and maintenance.

Provide clerical support to all other areas of the division. Assist the public and consumers relating to various issues within the division. Prepare correspondence, documents, reports and racking spreadsheets for various sections within the division. Process and distribute copies and incoming faxes.

Provide assistance as needed for mail room, enforcement, and licensing sections, to include distribution and / or preparation of incoming or outgoing mail, data processing, copying and any other related duties. Receives and distributes incoming mail daily to administrator and unit staff.  Ensuring that outgoing correspondence are addressed accurately and mailed on a timely basis. Maintains computer and hard copy documentation of equipment such as copiers, fax machines and communication devices.

Serve as back up to the Front Desk Receptionist for coverage as needed.

Perform other duties as assigned by supervisor, Director, and Deputy Director.                     

Order office supplies and carry out special assignments.

Perform other related duties as needed.

This is a professional position based in the downtown Orlando headquarters.

Knowledge, Skills, and Abilities:

•           Knowledge of administrative principles and practices.

•           Knowledge of general office procedures and practices.

•           Ability to communicate effectively both orally and in writing.

•           Knowledge of Microsoft Word, Outlook & Excel.

•           Ability to prepare reports and correspondence.

•           Ability to plan, organize and coordinate work activities. 

•           Ability to review data for accuracy and completeness.

•           Ability to establish and maintain effective working relationships with others.

•           Ability to maintain a valid driver’s license.

Minimum Requirements:

 The Administrative Assistant II - CS should possess the following:

•           High School Diploma

•           1 – 3 years of administrative experience.

•           Demonstration of an ability to work in a professional environment.

•           Intermediate in Microsoft Word, Outlook & Excel.

Preferred Qualification:

Preference will be given to those who can demonstrate one or more of the following: an interest in public service and a working knowledge of an electronic document records system, familiarity with state purchasing experience and managing a main phone line.

Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
 
NOTE: This position requires a security background check and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
 
Applicants are required to apply through the People First system by the closing date, by applying online.  All required documentation must be received by the closing date of the advertisement.  If you have any questions regarding your application, you may call 1-877-562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

 
The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. 
 

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

SPECIAL REMINDERS:

The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.
 

A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.