FINANCE ADMINISTRATIVE SECRETARY- 55012014

Requisition No: 863343 

Agency: Department of Transportation

Working Title: FINANCE ADMINISTRATIVE SECRETARY- 55012014

 Pay Plan: SES

Position Number: 55012014 

Salary:  $38,933.57 - $40,000.22 

Posting Closing Date: 10/23/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

802 / Traffic & Revenue Audit Center

PENDING CLASSIFICATION UPDATE

 OPEN COMPETITIVE

SELECTED EXEMPT SERVICE

FULL-TIME

CONTACT PERSON: Daun Festa     

CONTACT PHONE NUMBER:407-264-3830

CONTACT EMAIL ADDRESS: Daun.Festa@dot.state.fl.us

ANTICIPATED BI-WEEKLY SALARY: $1,538.46

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Finance Administrative Secretary/Chief Financial Officer/Traffic & Revenue Audit Center

This position will assist with managing the overall administrative functions of the Office of the Chief Financial Officer, maintaining confidential records, and supporting Turnpike-wide initiatives. The ideal candidate will manage document organization, assist with event planning and communications, maintain supply inventory, and ensure compliance with records retention policies. This position also plays an active role in special committees and supports internal engagement efforts.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Chief Financial Officer

N of I-4 on Turnpike, MP 263

Orlando, FL 32835

Annual Salary Range:

$38,933.57 - $40,000.22

Your Specific Responsibilities:

Assists with managing the overall administrative functions of the Office of the Chief Financial Officer. Maintains confidentiality on all issues. Attend office staff meetings to keep staff and supervisors informed of administrative requirements and need-to-know information. Serves as the Finance liaison with Administration on Turnpike-wide initiatives including managing event calendars, communications, and invitations. Collect feedback to help improve future events and engagement initiatives.

Organizes and files documents for easy retrieval in the Office of the Chief Financial Officer file rooms and office space. Create databases, spreadsheets and/or documents as appropriate to track documents. Maintains office files system as mandated by the Records and Retention Schedule. Dispose of documents in accordance with the Retention and Disposal Schedule. Coordinates periodic file audits or clean-ups as directed.

Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards as needed. Assists in maintaining all phone/personnel and emergency contacts lists for Cost Centers.

Monitors all Office of the Chief Financial Officer document processing centers for adequate supply levels.  Initiates restocking of low supplies. Maintains the document processing centers in a clean and clutter-free environment.  Reports any equipment issues to Information Technology (IT) or the appropriate vendor and follows up until resolved.

Assists the Inventory Property Delegate for the Office of the Chief Financial Officer cost centers. Reviews records and reports which require action and recommends solutions or courses of action.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• office administration practices and techniques
• the principles and techniques of effective communications

Skills in:

• organization and time management
• scheduling appointments and organizing meetings
• Microsoft Office Suite
• reading, interpreting, and communicating applicable rules, regulations, policies and procedures

Ability to:

• communicate effectively, orally, and in writing
• use correct spelling, grammar, and punctuation
• collect data and to perform data entry accurately
• work with attention to details
• prepare correspondence and administrative reports
• work independently and establish and maintain effective working relationships with others
• handle confidential information
• plan, organize and coordinate work assignments
• lift 20 pounds
• understand and apply applicable rules, regulations, policies and procedures

The State’s total compensation package for employees features a highly competitive set of employee benefits including: 

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.