PUBLIC DEFENDER'S OFFICE, 9TH CIRCUIT- FISCAL DIRECTOR/ ADMINISTRATIVE DIRECTOR-21006301

Requisition No: 840817 

Agency: Justice Administrative Commission

Working Title: PUBLIC DEFENDER'S OFFICE, 9TH CIRCUIT- FISCAL DIRECTOR/ ADMINISTRATIVE DIRECTOR-21006301

 Pay Plan: Pub.DefndrsJAC PIB

Position Number: 21006301 

Salary:  $70,000.00 - $100,000.00 

Posting Closing Date: 12/13/2024 

Total Compensation Estimator Tool

Public Defender’s Office for the Ninth Judicial Circuit of Florida

Finance Director/Administrative Director

The Ninth Judicial Circuit Public Defender’s Office seeks a financial and accounting professional to supervise all business functions of the Public Defender’s Office, including assisting in directing, planning, and organizing all finance and accounting functions. The professional selected for this position will supervise personnel in the preparation and review of several accounting functions, including budgeting, payroll, contract records, general ledgers, cash receipts, procurement, and accounts payable; and other functions such as maintaining specialized accounting records to properly account for funds provided and expended under grants and contracts, and cost analysis. Duties also include maintaining compliance with internal accounting procedures and controls, assisting in planning, directing, and coordinating the accounting for state funds, single county, or multiple county funds, and may involve accounting for federal funds.

Duties include assisting in or with:

• Following accounting and budgeting controls, policies, and procedures.
• Compliance with the Justice Administrative Commission and the Florida Department of Financial Services procedures.
• Compiling and preparing city and state legislative and operating budgets, financial reports, and related statements.
• Maintaining special accounting records on funds provided and expended under contracts and grants. Assist in preparing contracts with other state, local or federal agencies and preparing operating and legislative state and county budget requests.
• Planning, directing, and coordinating all specialized units involved in accounting and auditing functions, supervising the activities of varied clerical and accounting personnel staff.
• Establishing policies and procedures for application in all fiscal areas within the scope of overall state, county, federal, or agency policies.
• Directing and coordinating the preparation of periodic budgets, financial reports, and other related documents of a complex nature.
• Preparing contracts with other state, local or federal agencies.

• Planning, directing, and coordinating the preparation of state reports required by the legislature, Department of Management Services, Office of Planning and Budgeting, or any other state agency.
• Interpreting financial data and preparing recommendations for administrative and operating management personnel.
• Supervising the preparation of all vouchers being transmitted for payment.
• Supervision of personnel including a grant manager and fiscal assistants responsible for travel, due process purchases (court reporting/expert witnesses services), and payroll.

 The Preferred Qualifications and Skills are:

• Knowledge of non-profit/governmental fund accounting
• Knowledge of legislative appropriation process, state budget laws and policies, budget principles, budget categories and funds, FLAIR and other auxiliary reporting systems
• Ability to interpret and implement CFO, FLAIR LAS/PBS reports or memorandums

Specific Skills and Characteristics:

The Successful Candidate must be able to:

• Effectively supervise, motivate, organize and prioritize the workload of assigned Fiscal Staff
• Communicate with, train, motivate, direct, organize and prioritize the workload of assigned staff in a positive and productive manner
• Ability to effectively work with staff of all levels and with internal and external agencies in a positive and productive manner
• Possess and demonstrate the ability to understand and apply applicable rules, regulations, policies and procedures related to above job duties
• Be personable and positive, demonstrating compassion and providing excellent customer service to all levels of staff and the public
• Possess and demonstrate expertise of accounting and financial planning principles, practices and procedures
• Possess and demonstrate the ability to prepare analysis of reports that offer recommendations to effect budget or operation needs
• Possess and demonstrate the ability to analyze records of financial transactions to determine accuracy and completeness of entries
• Possess and demonstrate excellent analytical and organizational skills and be very detailed oriented
• Possess and demonstrate the ability to meet stringent deadlines that are not negotiable
• Possess and demonstrate effective critical thinking and problem-solving skills
• Possess and demonstrate exceptional verbal, written and interpersonal skills
• Possess and demonstrate the ability to multi-task while working under pressure
• Possess and demonstrate the ability to work independently as well as in a team environment
• Possess and demonstrate excellent interpersonal skills and effectively deal with all levels of staff and outside agencies
• Possess and demonstrate proficiency with Microsoft Office software, including advanced Excel skills

Minimum Requirements:

Graduation from an accredited four-year college or university with major course work in finance/accounting and five (5) years of professional accounting or financial experience, one year of which must have been in a supervisory capacity

or

 A master's degree and three years of professional accounting or financial experience, one year of which must have been in a supervisory capacity; or Possession of a C.P.A. certificate and three years of professional accounting or financial experience, one year of which must have been in a supervisory capacity.

Progressively responsible professional accounting or financial experience may be substituted on a year- for-year basis for the required college training.

Salary Range:

The anticipated salary range for this position is $70,000 to $100,000 commensurate with experience and education.

Benefits

• Offering an excellent array of benefits, including:
• Health insurance (over 80% employer paid)
• Basic life insurance policy (100% employer paid)
• Dental, vision and supplemental insurance options
• Choice of FRS Pension Plan or FRS Investment Plan
• Paid annual leave hours accrued each calendar year
• Paid sick leave hours accrued each calendar year
• Paid holidays per year
• One personal holiday per year
• Tuition waiver program within the state university and community college systems

For a more complete list of benefits, please click https://www.mybenefits.myflorida.com/.

This position requires pre-employment background screening that includes a credit check and fingerprinting.

To Apply: Please send your resume and letter of interest to Melissa Vickers at mvickers2650@gmail.com.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.