SECRETARY SPECIALIST - 80056520

Requisition No: 875031 

Agency: Juvenile Justice

Working Title: SECRETARY SPECIALIST - 80056520

 Pay Plan: Career Service

Position Number: 80056520 

Salary:  17.50 per hour 

Posting Closing Date: 05/08/2026 

Total Compensation Estimator Tool

                                                                                                            The Department of Juvenile Justice salutes our heroes. 

                                                                          We are honored to have the opportunity to support our nation’s veterans and their families. 

                                                                    We value the service given to our country and support the hiring of service members and military spouses. 

LOCATION, CONTACT, AND SALARY INFORMATION: 

Location: Orlando, Florida - Orange County

Contact Person: Nyteema Oliver Administrative Assistant ll. Office Phone: 407-241-0155

SALARY: $17.50 per hour, up to 28 hours per week

DESCRIPTION: The successful candidate will provide administrative support to the Circuit and assist the Administrative Assistant II with personnel, purchasing, and general services functions as needed. This position requires initiative, strong organizational skills, attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment. Key responsibilities include coordinating the procurement of commodities and services using Ariba on Demand (AOD); reviewing purchases for compliance with Florida Statutes and Department of Juvenile Justice (DJJ) policies and procedures; ensuring invoices are accurate and submitted with appropriate supporting documentation; and assisting with employee travel expenditures. The incumbent will also be responsible for processing invoices, requisitions, and purchasing card (p-card) transactions in accordance with established guidelines and timelines. In addition, this position performs front desk and general clerical duties, including answering and directing incoming phone calls, greeting and assisting visitors, managing incoming and outgoing correspondence, and providing courteous and professional customer service to staff, and the public.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of reading comprehension.

Knowledge of how to research information.

Knowledge to obtain and use the appropriate equipment.

Knowledge of administrative and clerical procedures and systems

Knowledge of Human Resource rules and regulations

Knowledge of principles and processes in business

Knowledge of computer software, including applications.

Ability to communicate effectively verbally and in writing.

Ability to handle confidential information.

MINIMUM QUALIFICATIONS:

Must have a High School Diploma or its equivalent.

Valid driver's license required

At least 1 - 3 years of administrative, secretarial or clerical experience. 

Must be able to lift 20lbs. 

PREFERENCE WILL BE GIVEN TO APPLICANTS WHO:

Have experience with the People First System for Human Resource related functions such as Personnel Actions and Timekeeper responsibilities. 

Have experience with purchasing and procurement, processing purchase orders, receiving reports, and State Purchasing Card system. 

Have a valid driver’s license.

SPECIAL NOTES:

All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your Candidate Profile. Please provide an explanation of gaps in employment.  Incomplete profiles will NOT be considered. All prospective candidates will be subject to a sex offender check, criminal background checks state, local, and national and pre-employment drug screening for direct care positions and the successful completion are conditions of employment.

DJJ participants in E-Verify Employment Eligibility.

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits Business purpose/Employment/education only licenses and some types of restricted licenses are not acceptable.  Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle. Positions that include the transportation of youth while performing any work or work-related functions on behalf of DJJ, require.1 a valid driver’s license, and 2 a three-year acceptable driving record as defined in FDJJ Policy1920.                                                                                                   

  Successful candidate must be certified in accordance with the Department direct care training policy and must obtain such certification within 180 days of employment. For those candidates not currently in the state system as a direct-care worker for DJJ at the time of application, the top-ranking candidate after the interview phase will be required to take and pass an Ergo metric’s IMPACT Assessment and Training Test in order to be considered for the direct-care employment opportunity.  This test will be used to measure the candidate’s overall suitability for working with juvenile justice involved youth. Test results will be used for a period of six months after initial testing for candidates who reapply during that period for another position for which testing is required.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.