SENIOR TURNPIKE DISBURSEMENT ANALYST - 55000965

Requisition No: 839570 

Agency: Department of Transportation

Working Title: SENIOR TURNPIKE DISBURSEMENT ANALYST - 55000965

 Pay Plan: SES

Position Number: 55000965 

Salary:  $57,385.38-$74,263.43 

Posting Closing Date: 11/04/2024 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

806 / TOLLS FINANCIAL SERVICES

OPEN COMPETITIVE

SELECTED EXEMPT SERVICE

CONTACT PERSON:  Daun Festa

CONTACT PHONE NUMBER: 407-264-3830

CONTACT EMAIL ADDRESS: daun.festa@dot.state.fl.us

ANTICIPATED BI-WEEKLY HIRING SALARY: $2,359.24

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.  

POSITION DESCRIPTION: Provides administration for contracts and purchase orders for both commodities and services. Prepares annual funding projections and prepares and submits encumbrance requests. Receives, audits, and prepares for payment the monthly invoice transmittals to the Florida Department of Transportation (FDOT) Comptroller for many high-value contracts. Tracks invoice processing and budget utilization to ensure sufficient funds are encumbered and the correct funding is used throughout the life of the contract. Prepares purchase orders as needed for various program offices; maintains the purchase order from creation through payment.

Serves as the district point of contact for Central Office Disbursement Operations (Contract Payment Group) regarding disbursement questions, documentation requests, justification statements, advance payment approval, and response preparation to Department of Financial Services (DFS).

Has secondary approval authority for Consultant Invoice Transmittal System (CITS) invoices, manual contract invoices, and utility invoices which are prepared in the Turnpike Financial Services group.

Obtains and reviews additional information from Vendors and coordinates with the FDOT Comptroller, as needed, to research and resolve issues impacting vendor payments.

This incumbent of this position has the authority to approve purchases exceeding $35,000 (Category 2 threshold). Financial Disclosure is required in accordance with Section 112.3145, Florida Statutes.

Properly applies SunPass and TOLL-BY-PLATE related invoice payments to the back office system utilizing the appropriate allocation method and rate splits.

Monitors the Turnpike, CFO related Memberships. Receives and audits the invoices for membership dues. Prepares membership invoice packages, obtaining Advance Payment Approval as required. Submits invoice package to the proper office for payment. Maintains membership data on the CFO SharePoint site.

Serves as the district liaison to the Central Office Purchasing Card (P-Card) Program Administrator. Assists Turnpike district accountholders with purchasing card-related questions including purchasing methods and financial coding. Provides guidance on the appropriate use of the P-Card and transaction processing in accordance with the FDOT Purchasing Card Procedures.

Generates analytical reports as required. Advises management of problems based on data analyzed.

Serves as a backup to the Financial Program Accountant to monitor the encumbrance processing system as needed. Enters encumbrance requests into the Contract Funds Management (CFM) system and provides funds approvals back to the requesting offices.

KNOWLEDGE, SKILLS AND ABILITIES:  Knowledge of basic accounting principles and account codes; Knowledge of State of Florida purchasing laws and FDOT policies and procedures regarding purchasing and use of the purchasing card; Knowledge of the Florida Accounting Information Resource(FLAIR) system; Knowledge of the State of Florida P-card system; Knowledge of contract management and administration; Skilled in using word processing and spreadsheet applications; Ability to communicate effectively with external and internal customers; Skilled in customer service; Ability to work independently

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.