STAFF ASSISTANT - 64067489

Requisition No: 837049 

Agency: Department of Health

Working Title: STAFF ASSISTANT - 64067489

 Pay Plan: Career Service

Position Number: 64067489 

Salary:  16,879.98 

Posting Closing Date: 09/20/2024 

Total Compensation Estimator Tool

This is a Part Time Position

4 days per week for a total of 20 hours a week

Bi Weekly Salary of $649.23

Your Specific Responsibilities:

This position reports to the administrative services manager and provides specialized administrative support and assistance to the managers and environmental specialists and staff assistants.  Duties include:

Reviews quarterly inspection assignments for quality assurance; assists in tracking inspection assignments each quarter to reconcile and archive inspection assignments.

Screens and responds to or refers calls or emails to appropriate staff regarding lasers and other non-ionizing radiation devices, x-ray machines, radioactive materials, radon, and environmental radiation. Relays information when appropriate to radiation emergency response section.

Tracks and documents state vehicle maintenance and repairs; helps with tracking and documenting calibration, maintenance and repairs of x-ray equipment; obtains proper approvals after verifying that available vendor will accept state purchasing card. Prepares requisitions and assures completion and submission of receipts.

Receives, sorts, and distributes incoming mail; processes outgoing mail; prepares correspondence, forms, reports, budget and personnel documents; submits storage unit invoices; orders supplies and materials to assure no shortages occur.  Provides each environmental specialist with quarterly personal monitoring devices to assure no radiation over-exposure occurs; exchanges each environmental specialist's badge and the control badge quarterly and mails used badges for reading of exposures. Similarly provides each environmental specialist with an annual "escort" badge. Distributes quarterly and annual exposure reports and maintains file copies for the environmental specialist for ERCIC.

Prepares travel request routine and non-routine travel and tracks to ensure staff have authorization before traveling; prepares travel reimbursements, including travel documents for reimbursement by the U. S. Nuclear Regulatory Commission.

Performs other related duties as required.

The incumbent of this position has state of Florida Visa card responsibilities for purchasing office supplies, equipment, services, etc. This requires familiarity with state purchasing rules.

Required Knowledge, Skills, and Abilities:

Microsoft suite (word, excel, outlook).

Preferred Qualifications:

At least two years of clerical or administrative experience; knowledge of state purchasing rules.

Qualifying Questions: (applicants who do not answer with your desired answer DO NOT QUALIFY AND CANNOT BE CONSIDERED FOR THE POSITION, ANSWERS MUST MATCH YOUR DESIRED ANSWER ON ALL QUESTIONS)

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

2100 All Childrens Way, Orlando, Florida 32818.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.