BUDGET ANALYST - 64049263

Requisition No: 871253 

Agency: Department of Health

Working Title: BUDGET ANALYST - 64049263

 Pay Plan: Career Service

Position Number: 64049263 

Salary:  $43,838.42 to $58,985.00 annually 

Posting Closing Date: 03/09/2026 

Total Compensation Estimator Tool

This is an Internal Agency Opportunity

Applicants accepted only from current Department of Health employees (includes OPS, Career Service, SES and SMS employees). Applicants will not be accepted from outside of the department.

Your Specific Responsibilities:

This is a responsible fiscal position within the Finance & Budget section of the Florida Department of Health in Bay County (DOH Bay). The incumbent will perform these duties under the supervision of the Finance and Accounting Director I – SES. This incumbent is responsible for several information sets which are confidential in nature and shall comply with all security policies, protocols and procedures in regard to confidential information. The incumbent of this position will come to work and exhibit an attitude of friendliness and eager customer service towards all clients and act respectfully and courteously to fellow employees and clients. The incumbent in this position is responsible for the integrity and confidentiality of data sets under his/her control.

ACCOUNTS PAYABLE

Responsible for ensuring all invoices for payment are processed in accordance with DOH Finance & Accounting Policy and Procedures and proper records management of all expenditures are in place. Reviews and verifies invoices for accuracy before processing for payment. Ensures all invoices are processed within five calendar days and monitors compliance (when applicable) of the mandatory requirements in Section 215.422, FS and Chapter 3A-24 FAC. Acts as accounts payable liaison between DOH Bay and vendors for resolving concerns. Maintains and keeps all vendor files current in accordance with DOH records Management Policy and Procedure. Composes correspondence related to invoice and problem accounts. Oversees and ensures the resolution of expenditure documentation between the DOH Bay and Department of Financial Services. Audits internal reports using FLAIR, FIS and FIRS to ensure integrity of data. Incumbent is responsible to ensure that the DOH Bay Finance & Budget Section meets all applicable reporting deadlines and scoring criteria outlined in the DOH Administrative Snapshot. Operates as a payer and an accountant for purchase card transactions in the Works and reviews data for accuracy before granting approval including backup documentation. Notifies PCard holders when a charge needs to be approved in the Works and provides assistance with the process. Monitors and audits expenditure journal transfers for DOH Bay. Responsible for overseeing monthly expense reallocations. Performs TR51 and TR58 transactions as necessary. Ensures vouchers are printed daily, documentation is added, documentation is scanned for recordkeeping and uploaded to Axiom Pro. Responsible for ensuring warrants for vendors are accurately and timely prepared for mail services. Invoices should be matched to the payment and delivery address clearly identified. Ensures warrant and backup documentation are prepared for support staff to mail timely. Responsible for monitoring encumbrances, determining validity, and increasing or reducing encumbrances when necessary. Provides accounts payable data for fiscal reporting at year-end and for cost reports. Responsible for training staff on all aspects of accounts payable responsibilities. Including but not limited to; MFMP invoice reconciliation processing, MFMP payments, FLAIR payments, FLAIR encumbrances, PCard processing, vouchers, warrants, and all documentation required. Updates and maintains training notes related to accounts payable. Assists the Finance & Accounting Director in the preparation of the Year End Financial Statements. Responsible for maintaining and updating depreciation data for reporting and inventory purposes, including the annual Medicare Cost Base Reimbursement Report.

BUDGET

Analyzes accounting records to determine budget resources available for programs. Provides recommendations for allocation of funding. Analyzes expenses and provides reports to support decision-making for all programs. Prepares revenue and expenditure reports via FIS and FIRS to be used in the budgeting process. Attend budget meetings to support programs as needed. Reviews revenue by OCA and category for variances. Updates budget for accuracy or creates correcting entries as needed. Reviews funding balances of each OCA. Provides data and recommendations for funding concerns. Creates correcting entries when funding is overspent. Updates records in the FIRS Budget Module for the monthly reconciliation process. Reviews budget allocations by category to prevent negative balances. Reviews payroll reallocations for each pay period to ensure accuracy. Notifies employees and managers regarding variances from the established allocations in the budget module. Creates correcting entries for payroll reallocations as needed. Maintains the Collocated Journal Transfer System to ensure collocated OCAs are budgeted and allocated properly. Supports preparation and analysis of the Core Contract process.

ACCOUNTING

Attends weekly meetings with team, along with specific subject matter meetings. Attends bimonthly staff meetings. Attends and completes trainings as necessary for the position. Cell bill verification manager for all users. Pulls cell verification report, sends reminders, updates user information, and provides backup approval when necessary to meet deadlines. Provides support as the Travel Champion by helping staff process travel claims in STMS.

ACCOUNTS RECEIVABLE

Assists team as backup support for backup of accounts receivable duties: preparing daily deposits, monitoring Treasury Reports, clearing deposits, and entering TR30/96 transactions as needed. 

All other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Ability to use computer, copier, mailing machine and Livescan fingerprint software and equipment.
• Efficiency with State systems such as TRAIN and People First.
• Communications skills: Professional and considerate attitude interacting with vendors and coworkers, communicates clearly and effectively; keeps others informed of necessary information; and deals effectively with conflict.

Qualifications:

Must possess a current and valid driver’s license.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Panama City, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.