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PURCHASING AGENT III - 77072701

Date: Jan 10, 2019

Location: PANAMA CITY, FL, US, 32409

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Requisition No: 50941 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: PURCHASING AGENT III - 77072701

Position Number: 77072701 

Salary:  $33,681 Annually 

Posting Closing Date: 01/27/2019 

Division/Office:         Regional Operations Office, Northwest

Position:                    Purchasing Agent III, 77072701

Salary:                        $33,681 Annually

Facility Address:       3911 Highway 2321

City/County:              Panama City, FL; Bay County

Closing Date:            January 20, 2019

 

Open Competitive Opportunity:  Applications from all candidates will be considered.

 

This position is pending reclassification.

 

Incumbent will have financial disclosure reporting responsibility in accordance with Section 112.3145, Florida Statutes.

 

Office hours are from 7:00 A.M. to 4:00 P.M. Central Standard Time, Monday through Friday 

 

This position requires up to 25% travel.

 

May require work time outside of regular scheduled hours, including evenings and weekends.

 

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application.  Information should be provided regarding any gaps in employment.

 

Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-base) in accordance with Chapter 435, Florida Statutes.

 

MINIMUM REQUIREMENTS:

A bachelor's degree and two years of experience in purchasing or a related field; or

Years of experience can substitute for the degree, for a total of six years of experience in purchasing or a related field.

 

DESCRIPTION

This position provides significant Finance and Budget administrative direction to regional program staff.  It requires a high degree of judgement, business management and team building skills.

 

Purchasing – Serve as the Regional Purchasing Director and approve purchases less than $35,000 (Category II).  Serve as liaison between regional staff and Tallahassee Purchasing Section.  Retain thorough knowledge of MyFloridaMarketPlace (MFMP), state contracts, bids, etc.  Ensures/responsible for regional compliance with all purchasing policies and procedures.  Regional subject matter expert for all procurement related matters.  Coach/train regional staff in matters related to procurement and accounting including State Purchasing Card (p-cards).  Coordinate/train regional staff serving in Procurement Facilitator roles. 

 

Ensure procurements made are appropriate for the type of commodity or service procured and that the procurement adheres to all relevant purchasing rules and regulations.  Works closely with the Business Manager (Budget Analyst) to ensure proper coding.  Assist staff with invoicing and accounting.

 

Serve as regional approver for single source, quotes, emergency and after-the-fact approvals; PRIDE (Prison Rehabilitative Industries & Diversified Enterprise), RESPECT and state contract exceptions and other purchases exempt from the competitive process.  Reviews regional Invitation to Bid (ITBs) requests before submission to Tallahassee Purchasing.  Assist staff with special procurements including conducting pre-bid meetings, preparation of scope of work, specifications, potential vendor lists, etc., for ITB and Request for Proposals (RFP) packages sent to Tallahassee Purchasing (purchases over $35,000) for approval and bidding.

 

Approve MFMP purchase orders submitted by procurement facilitators.  Backup for procurement facilitators.  Verify/check vendor registration with State of Florida.  Research MFMP vendors and state contract vendors.

 

State Purchasing Card (P-Card) – Serve as regional p-card “Super Buyer” for all division/offices.  Serve as the region’s Florida Accounting Information Resource (FLAIR) system approver for all p-card purchases.  Assist regional staff/p-card holders with questions/issues concerning p-cards.  Coordinate functions and serve as subject matter expert for regional staff serving in p-card roles and oversees monthly p-card reconciliation.  

 

Assists p-card level 2 approvers with obtaining documentation needed to clear charges.

 

Liaison with the FWC P-card Administrator for any p-card infractions made by employees.

 

KNOWLEDGE, SKILLS, AND ABILITIES

 

Knowledge and understanding of management principles and practices, business functional areas such as accounting and budgeting, and the principles and practices of state purchasing laws and rules, and state purchasing process.

 

Knowledge of MyFloridaMaketPlace (MFMP), Vendor Bid System (VBS), Florida Accounting Information Resource (FLAIR), and Florida Accountability Contract Tracking System (FACTs). Comprehensive knowledge of Excel, Microsoft Suites and Outlook.

 

Ability to understand and apply applicable statutory rules, regulations, policies and procedures relating to purchasing and budgeting.  Ability to work independently and solve problems and make sound decisions.  Ability to determine work priorities and ensure timely completion of work assignments.  Ability to establish and maintain effective working relationships with others.  Ability to effectively communicate with external and internal customers.

 

Additional Requirements

Courteously assists Commission constituents to resolve questions or problems they may have in matters relating to the Commission, its programs or fish and wildlife conservation in general.  Seeks to garner public support for agency objectives and programs by serving Florida’s citizens in a positive and pro-active manner.

 

The Commission expects its employees to be courteous and respectful while assisting Commission customers and stakeholders, ensuring each encounter is as positive as possible.  Employees should promptly resolve questions or problems relating to the Commission, its programs and/or fish and wildlife resources.  Employees should seek to gain public support for agency objectives and programs by serving Florida’s citizens in a positive and proactive manner and by listening to what the customer wants and striving to meet their needs.  When appropriate, employees will explain the reasons for agency actions or decisions while communicating a consistent Fish and Wildlife Conservation Commission (FWC) point-of-view.

 

Work at FWC is cross-functional meaning duties may cross division/office lines.  The Commission expects employees to function across FWC’s organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

 

Responsible for following the provisions and requirements in Section 215.422, Florida Statutes, related to the Department of Financial Services rules and FWC’s invoice processing and warrant distribution procedures.

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Panama City