ADMINISTRATIVE ASSISTANT I - 80004151

Requisition No: 833654 

Agency: Juvenile Justice

Working Title: ADMINISTRATIVE ASSISTANT I - 80004151

 Pay Plan: Career Service

Position Number: 80004151 

Salary:  $1,396.68 Bi-Weekly 

Posting Closing Date: 12/02/2024 

Total Compensation Estimator Tool

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

The Right Service, the Right Way, at the Right Time

LOCATION, CONTACT AND SALARY INFORMATION:  

Location:  Escambia Regional Juvenile Center, 1800 St. Mary’s Street, Pensacola, FL  32601

Contact Person:  Gabrielle Mashburn, Assistant Detention Superintendent, Gabrielle.Mashburn@fldjj.gov , (850) 595-8820 

Minimum Biweekly Rate of Pay: $1,396.68 Bi-Weekly. (In accordance with current spending restrictions, if the appointment is an internal promotion, the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever higher.)

To be considered for a position with the Florida Department of Juvenile Justice:

All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).

Full work history, duties and responsibilities, hours worked, supervisor’s name, supervisor’s work number, reason for leaving employment, and formal education fields, etc. must be filled out to determine qualifications for this position.

DESCRIPTION:

This position is located at the Escambia Regional Juvenile Detention Center and handles all facility matters relating to Fiscal for the facility.  

This is work providing high-level administrative support by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Incumbents may also train and supervise lower-level clerical staff.

Some positions in this occupation may be responsible for coordinating work and supervising employees.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of the methods of data collection, and the principles and techniques of effective communication.

Knowledge of Word and Excel.

Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, purchasing or report writing.

Ability to prepare correspondence and reports, understand and apply applicable rules, regulations, policies and procedures and utilize problem-solving techniques.

Ability to establish and maintain effective working relationships with others.

PREFERRED QUALIFICATIONS: 

Three years of secretarial or clerical work experience.  College education can substitute at the rate of 30 semester or 45-quarter hours for each year of the required work experience.  A high school diploma or its equivalency can substitute for one year of the required work experience.

This position requires experience working in MyFloridaMarketPlace and SAMAS/FLAIR Accounting Systems.

Selected candidate must be proficient in using Microsoft Word and Excel.

SPECIAL NOTES:

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable.  Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.