ADMINISTRATIVE SECRETARY - 72003582

Requisition No: 812520 

Agency: Division of Administrative Hearings

Working Title: ADMINISTRATIVE SECRETARY - 72003582

Position Number: 72003582 

Salary:  $32,760.00 

Posting Closing Date: 10/02/2023 

Administrative Secretary – 72003582

This advertisement is for Career Service position located at the Division of Administrative Hearings in Pensacola, FL.

Salary:  $32,760.00

Description:

This position serves as an Assistant to the Deputy Chief Judge.  Maintains Judge's calendar, schedules appointments, conference calls, and video teleconference rooms. Prepares, proofreads, and edits orders and notices. Receives, routes and screens telephone calls for Judges, and answers questions which may involve interpretation of policies and procedures.   

Examples of Work:

• Review and audit of data regarding litigation trends and performance.
• Create, edit, and finalize periodic data reports regarding performance and volume measures.
• Communicate with various judges, staff, and clerk’s office regarding correction of data, increased compliance with standards, and performance.
• Serve as back-up to district and central staff regarding scheduling, rescheduling and other clerk functions such as order preparation, uploading, and verification.
• Answer staff questions regarding data reports and performance communications.
• Perform such other duties as may from time to time be assigned.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of administrative and clerical procedures and systems.
• Knowledge of computer software including applications.
• Ability to identify essential information.
• Ability to listen to what other people are saying and ask questions as appropriate.
• Ability to talk to others to effectively convey information.
• Ability to manage one's own time.
• Ability to understand written sentences and paragraphs in work related documents.

PREFERRED QUALIFICATIONS:

• Experience in a Legal setting is preferred.

REQUIRED QUALIFICATIONS:

• Must possess a high school diploma or the equivalent.
• Experience and proficiency in Microsoft Excel.

Please submit your application and resume by the deadline of October 2, 2023 to Deputy Chief Judge David Langham at David.Langham@doah.state.fl.us

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the interview and/or during reference checks.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.