FISCAL ASSISTANT II - 67056465

Requisition No: 858171 

Agency: Agency for Persons with Disabilities

Working Title: FISCAL ASSISTANT II - 67056465

 Pay Plan: Career Service

Position Number: 67056465 

Salary:  $34,760.00 to $37,080.53 Annually 

Posting Closing Date: 08/12/2025 

Total Compensation Estimator Tool

AGENCY FOR PERSONS WITH DISABILITIES

 POSITION: FISCAL ASSISTANT II - Career Service

WORKING TITLE: FISCAL ASSISTANT II

POSITION NUMBER: 67056465

OPEN COMPETITIVE OPPORTUNITY

This position is not a Telework position and is required to report to the APD office in the area it serves.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts.
• Tuition waivers.
• And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.
• Paid Maternity and Parental Leave.

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics. 

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

*Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

SALARY RANGE

$34,760.00 - $37,080.53 Annually                       $1,331.80 - $1,420.71 Bi-weekly

Position Summary

This is a highly responsible position performing independent clerical-accounting work maintaining a wide variety of complex accounting and financial records

The Work You Will Do 

Responsible for the complete creation and processing of invoices for client services using IFS and Room and Board through the ABC system. This includes entering, issuing, and approving invoices after signatures are obtained indicating that the service has been provided. Types of invoices include but are not limited to LTRC, Supported living, In-Home Subsidies, Supported Employment , Non-Contractual Services and Contracted Services.

Monitors the status of invoices on a daily basis to ensure accuracy, timely flow from entered, to issued, to approved, to sent to fiscal. Completes follow up with unit staff and providers regarding the status.

Maintains separate ledgers for each unit’s budget and reconciles reports on a monthly basis with each unit’s records to ensure accuracy.

Responsible for invoice filing system and invoice retention system. Maintains day to day office procedures. This includes operating and utilizing a variety of standard business and office machines and equipments to complete assigned tasks.

Ensures that all providers are enrolled in MyFlorida Market Place prior to creating an invoice through verification in Flair and assists providers with enrollment as necessary.

Serves as a liaison to local units, State Office, providers , support coordinators, and consumers to resolve any issue regarding payments.

Responsible for the delivery of all non-contractual invoices to Central Office via secure printer to Fiscal/ Accounting Department for processing within the appropriate time frames.

Receives, review and audits invoices for non-contractual payment transactions. Assuring proper documentation, verifying availability of funds and compliance with State Rules and regulations. Decides what action to take when an error or problem is detected during the audit of invoices and related accounts payable documentation. Call (or takes calls from) providers to resolve routine accounts payable problems. Consults with supervisor on any major problems that cannot be resolved satisfactorily. Follow up until corrective action plan is taken to resolve all problems.

Assists in Disaster preparedness activities as assigned.

Assists in training new employees in methods to perform an effective and efficient job which includes ABC, SAMAS.

Minimum Qualifications

• High school Diploma or its equivalent.

• 2 years of related professional experience in financial management or similar roles.

Knowledge, Skills, And Abilities

Knowledge of:

• Financial management and accounting.

Ability to:

• Work independently and as part of a team.
• Build and maintain relationships with internal and external customers.

Demonstrate Skills in:

• Using accounting software, financial Management Systems and Microsoft programs.

Additional Information

Profile Completion

To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year. 

Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program.  Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

Background Screening Requirement

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.
Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-Verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

All applicants should complete the online application process. If you need assistance applying for this position, please call the People First service center at 1-877-562-7287. 

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.