PROGRAM ADMINISTRATOR - 37011000

Requisition No: 855828 

Agency: Environmental Protection

Working Title: PROGRAM ADMINISTRATOR - 37011000

 Pay Plan: SES

Position Number: 37011000 

Salary:  $93,000.00 to $95,000.00 

Posting Closing Date: 07/17/2025 

Total Compensation Estimator Tool

Business Planning Program Administrator
State of Florida
Department of Environmental Protection, Northwest District
**Internal Agency Only**

Our Organization and Mission:
The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy.

The Work You Will Do:
This is a professional administrative position responsible for the overall effectiveness, integrity, and accountability for the district’s business operations, including Administrative Resources, Budget, Technical Services and Business Planning for the Northwest District Office. This position is delegated specific authority by the district director to act on behalf of the district director subject to specific statutory, rule or policy limitations. Spends majority of their time communicating with, motivating, training, and evaluating employees; and planning and directing employees’ work, and has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. Reviews time sheets and leave requests.

The Difference You Will Make:
Your role as Program Administrator is critical to fulfilling our district’s mission of creating strong community partnerships and safeguarding Florida’s natural resources.

How You Will Grow:
DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where you will work:
The Northwest District is located along the Gulf Coast. We proudly serve 16 counties in the Florida panhandle including Bay, Calhoun, Escambia, Franklin, Gadsden, Gulf, Holmes, Jackson, Jefferson, Leon, Liberty, Okaloosa, Santa Rosa, Wakulla, Walton and Washington. The district has three offices located in Pensacola, Panama City and Tallahassee. This position is located at the Pensacola main office at 160 W. Government St., Pensacola, FL. 32502

The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:
Salary Range – $93,000.00 to $95,000.00

Your Specific Responsibilities
Leadership and Management: 

• Act on behalf of the district director to ensure that routine administrative operations in the NWD are performed successfully.
• Routine operations include maintaining the district’s budget within statutory criteria and providing appropriate and timely responses to division and leadership team requests, coordinating with district program and assistant director of district management to ensure timely and effective actions are completed. 
• Represent the district director in high-level meetings requiring policy level decisions and participation.
• Establishes expectations and provides guidance to district administrative, technical services and business planning staff to ensure quality, consistency, and successful performance of the administrative, technical services, and business planning functions in the Northwest District.
• Ensures that the budget and staffing information established in the agency’s tracking is accurate and useful.
• Act on behalf of the district director to ensure management of personnel services provide both maximum productivity levels and high employee satisfaction.
• Implement appropriate principles based on feedback to assure continuous improvement in the internal operations of the district’s administrative and programmatic services.
• Ensure consistent appraisal process and evaluation ideology for all district staff, and train management in its use.
• Guide managers and serve as district contact for progressive and corrective discipline to address behavioral problems.
• Ensure that all staff within the district have adequate training opportunities for professional development.
• Develop and maintain effective working relationships with the public, coworkers, and other service recipients.
• Work directly with program administrators both in the Northwest District and in other Districts to ensure statewide consistency.
• Is well versed on local and State issues that affect the department, district, and staff.
• Manage staffing for all aspects of Business Planning to include administrative resources, budget/purchasing, personnel services, strategic planning, and reception.

Strategic Planning and Implementation:

• Coordinate business analysis both in Northwest District and in other Districts to benchmark permitting performance, staffing levels, best business practices, and compliance and enforcement efforts.
• Lead analytical staff in formulating and applying mathematical modeling and other optimizing methods to develop and interpret information that assists management with decision-making, policy formulation and other strategic decisions.
• Oversee development and continuation of appropriate metrics for the Northwest District.
• Support organizational studies and evaluations intended to improve and standardize workflows and procedures, process improvements, metric/ measurement studies, and prepare operations procedures to assist management in operating more efficiently and effectively.
• Analyze data gathered by teams and develop solutions or alternative methods of process; confer with personnel concerned to ensure successful functioning of newly implemented systems or procedures; interview personnel and conduct on-site observation to ascertain unit functions, work performed, and methods, equipment and personnel used; document findings of study and prepare recommendations for implementation of new systems, procedures or organizational changes.
• Work closely with program staff in the Division of Administrative Services and the Bureau of Technical Services to keep current with new and proposed statutes and rules and evaluates their impact on District staff and expense requirements.
• Participate, as needed, in the development of rules, and program procedures and directives with headquarters staff.
• Meet regularly with district and headquarters staff to ensure proper transfer of current department procedures and rules to District staff.
• Make appropriate budget recommendations to the district director for annual legislative budget requests related to the administrative and technical services operations.
• Promote safety within the district, ensure employees have access to appropriate PPE and that district emergency response plans are current and available to district staff. 

Administrative Services

• Formulate and make recommendations to the Director of District Management on appropriate policies, procedures, rules relating to effective fiscal year budget management, finance and accounting processes, personnel services, and facility management.
• Ensure these sub-programs and program staff carry out activities in a professional and timely manner in the district.
• Ensure effective coordination between the district and the Division of Administrative Services.
• Ensure effective implementation of program performance based budget plan at the district level.
• Stays within the annual budget allotted to the district.
• Ensures that the district’s programs are provided with timely updates on the status of the district budget and expenditures.
• Ensure effective communication and training to facilitate the district's ability to comply with all administrative requirements and achieve its affirmative action, equal employment opportunity, and minority business purchasing goals.
• Facilitate the training and development programs for the district’s management team, including all supervisory staff.
• The incumbent of this position is considered to have regulatory responsibility and is subject to the provisions of Chapter 60L, FAC.

Technical Services

• Formulate and make recommendations to the Director of District Management on appropriate policies, procedures, and rules for effective management of technical services in the district.
• Ensure that the district is current and within budget limits on effective automation and implementation of information resource systems.
• Coordinate with the Bureau of Technical Services to ensure effective communication between Tallahassee and the district.
• Ensure the effective and timely implementation of the district’s computer training program.
• Provides an organized approach to systematically address the maintenance and operation of the district’s computer and data resources.

Other Duties
Delegate the above activities to supervisory and professional staff to an appropriate extent, as determined by staff skills and rule/policy limitations. Other duties as assigned.

Mission Essential
The incumbent of this position has been identified as emergency Mission Essential Personnel in accordance with Rule 60L-34.0071(3)(e)1.a.,F.A.C.and, in that capacity, may be required, on short notice, to perform duties and travel in support of emergency efforts. This position may be placed on call to remain available to perform essential duties.

• All leave approved is subject to recall in the occurrence of a major event.
• Leave should be coordinated with backup/cross-trained staff and approved by management to ensure that DEP essential functions can be performed, if required.

Knowledge, skills and abilities, including utilization of equipment, required for the position:

1. Ability to demonstrate personal integrity, responsibility, and accountability.
2. Ability to interact with others in ways that are friendly, courteous, and tactful and that demonstrate respect for individual cultural differences and for the attitudes and feelings of others.
3. Ability to treat others with respect, fairness, and consistency.
4. Skill in presenting and expressing ideas and information clearly and concisely in a manner appropriate to the audience, whether oral or written.
5. Skill in actively listening to what others are saying to achieve understanding.
6. Ability to share information with others and facilitates the open exchange of ideas and information.
7. Knowledge of basic management principles and procedures.
8. Knowledge of budgetary and administrative processes.
9. Skill in effectively selecting and developing individuals and building teams to accomplish the results and create the value intended.
10. Skill in managing conflicts and negotiating mutually acceptable outcomes.
11. Skill in conceiving, planning, organizing, prioritizing, streamlining, and coordinating workflow.
12. Ability to inform, to enable, and to productively engage people in their work.
13. Ability to identify complex organizational problems; gather and review relevant information; and discern, develop, and deploy effective solutions.
14. Skill in compiling, analyzing, and interpreting data; developing relevant information; and putting that information to product use as knowledge to characterize an issue, choosing a solution, or solving a problem.
15. Skill in using logic and reasoning to frame and focus issues; to identify and defend alternative solutions; and to reach conclusions.
16. Ability to modify behavior and work activities in response to new information, changing conditions, or unexpected obstacles.
17. Ability to view issues/problems from different perspectives.
18. Skill in interpreting rules and regulations and implementing them.
19. Ability to apply the tools of Microsoft Word, Excel, PowerPoint, Outlook, and Visio effectively and efficiently.

Minimum Qualifications

• Valid Driver's License and travel as needed, with some overnight.
• At least 7 years of verifiable related experience in Business, Management or Public Administration. Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis. A credential evaluation report from an approved agency must be submitted along with all foreign degrees.
• The incumbent of this position, in accordance with sections 110.1127 and 435.04, Florida Statutes and DEP Directive 422, Background investigations, is required to successfully complete a background and fingerprint check.

Position of Trust
This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:
HR_VeteransPreference@dep.state.fl.us 
HR_ER@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.