PROGRAM SPECIALIST IV-DOE-SES (NORTH) - 48003485

Requisition No: 841315 

Agency: Department of Education

Working Title: PROGRAM SPECIALIST IV-DOE-SES (NORTH) - 48003485

 Pay Plan: SES

Position Number: 48003485 

Salary:  $49,584.72-$109,008.61 

Posting Closing Date: 12/04/2024 

Total Compensation Estimator Tool

Florida Department of Education

Office of Safe Schools

Location: Florida North Region

Escambia, Santa Rosa, Okaloosa, Walton, Holmes, Washington, Bay, Gulf, Calhoun, Jackson, Liberty, Gulf, Holmes, Jackson, Bay, and Walton.

Position Title: Program Specialist IV-SES

Position Number: 48003485

Salary Range: $49,584.72

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY.

Office of Safe Schools Mission Statement

Who we are and what we do: The Office of Safe Schools serves as a central repository for best practices, training standards and compliance oversight in all matters regarding school safety and security. Our mission is to support districts in providing a safe learning environment for students and educators.

Primary goals of the office: Prevention, Intervention, and Emergency Preparedness Planning

To read more about our office go to our webpage here.

Job Description

This position provides support to the Director of the Office of Safe Schools in the implementation of the Department’s safe schools mission as established by the State Board of Education, the Commissioner of Education, and Legislature, through state goals, priority objectives, the Strategic Imperative Plan, and other policy and procedural directives related to K-12 education. 

Additionally, this position will offer and provide training within the Office of Safe Schools that include SESIR Incidents, Florida Safe School Assessment Tool, compliance matters, threat management, bullying, and other areas related to school safety as needed. Responsibilities include knowledge of federal and state statutes and rules, researching and gathering information, and communicating with various constituents. In addition, assists the Vice Chancellor and Executive Director of the Office of Safe Schools in the development, leadership, and implementation of the state’s safe schools policy and programs as represented by state and federal laws, rules and regulations, appropriations, and policy directives.

Who We’re Looking For 

The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The employee must interact courteously with others. The employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance at work is an essential job function. This position will be assigned to the Office of Safe Schools North Region.

The incumbent must be willing and able to travel frequently throughout Florida, including the counties within the North Region, and currently reside in one of the areas in the North Region.

North Region Counties include: Escambia, Santa Rosa, Okaloosa, Walton, Bay, Gulf, Calhoun, Jackson, Liberty, Gulf, Holmes, Jackson, Bay, and Walton.

Duties and Responsibilities 

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

• Assist in overseeing statewide use of compliance with and documentation of required information within the Florida Safe School Assessment Tool (FSSAT) for both schools and school districts. Verifying accuracy and reliability of data received from district and/or schools.
• The employee must support the efforts of the Office of Safe Schools which serve as a central repository for best practices, training standards and compliance oversight in all matters regarding school safety and security, including prevention efforts, intervention efforts, and emergency preparedness planning.
• Present professional development workshops, webinars, and trainings to subrecipients, and other stakeholders. 
• Assist the department with the development, updates, data management, and implementation of required reporting for safety, security and discipline incidents.
• Assist with the design, development, and format of required reports which meet industry reporting standards as well as addressing managerial reporting requirements.
• Verify that reports displayed or generated are readable, capture required information, and are functioning appropriately.
• Conduct reviews of applications and district reports to identify technical and reporting problems.
• Develop, review, and provide technical assistance materials and support regarding functionality, user management, and the data collection process for school district personnel.
• Provide technical assistance and guidance to school districts in regard to their implementation of the strategies and activities necessary to address findings.
• Ensure that schools having policies and procedures have adopted policies for reunification and that they are updated and reviewed annually; maintain subscription service for family reunification.
• Assist in the development of workshops and training for family reunification; adopt policies and procedures for school officials to prepare for and respond to natural and manmade disasters, including family reunification plans to reunite students and employees with their families after a school is closed or unexpectedly evacuated due to such disaster.
• Perform simple and complex Excel calculations and reports for the Office of Safe Schools as needed.
• Provide technical support in the department’s handling of school district audit findings, which includes timely review of audit findings, timely delegation of audit findings to other offices within the department, and timely follow-up with districts for resolution.
• Review public school-based diversion programs periodically to ensure that activities conform with existing laws, regulations and agency policies.
• Assist with the maintenance of a current directory of public school-based diversion programs and cooperate with each judicial circuit and the Department of Juvenile Justice to facilitate their efforts to monitor and enforce each governing body’s compliance with s. 985.12.
• Aid in the maintenance of this directory on an annual basis including updates when necessary; monitoring and enforcement could involve on-site review and/or ongoing desktop review of compliance in this area.
• Report violations or concerns of improper safety and security reporting to proper authorities for corrective action.
• Prepares slides, transparencies, and tapes for presentation.
• Coordinates administrative and logistical support for training programs.
• Develops layouts for printed materials.
• Present professional development workshops, webinars, and trainings, to subrecipients, and other stakeholders.
• Identifies training needs of a standing committee and arranges for or provides training to address the identified needs.
• Perform other related work as required.

Minimum Qualifications

• At least 2 years of professional experience in a position involving public contact.
• Valid Florida Driver’s License
• High School diploma or equivalent
• Proficient in Microsoft Office Suite
• Ability to travel frequently within the state of Florida.
   

Knowledge, Skill, and Abilities

Knowledge, skills and abilities, including utilization of equipment, required for the position:

Ability to understand, interpret and apply applicable rules, regulations, policies

Knowledge of safety and security standards and practices as applied to public schools and school districts

Knowledge of methods of compiling, organizing, and analyzing data

Knowledge of Microsoft Office products. 

Ability to analyze data; work independently and with teams;

Ability to understand, apply and accurately communicate applicable safety, security, and/or discipline standards, rules, regulations, reporting requirements, policies, and procedures.

Ability to plan, organize, oversee and coordinate work assignments;

Ability to communicate effectively verbally and in writing;

Ability to deal effectively with a variety of people; establish and maintain effective working relationships with others

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

* State Group Insurance coverage options+    

(health, life, dental, vision, and other supplemental option)                   

* Retirement plan options, including employer contributions (www.myfrs.com)

* Nine paid holidays and a Personal Holiday each year                         

* Annual and Sick Leave Benefits

* Student Loan Forgiveness Program (Eligibility required)                       

* Flexible Spending Accounts

* Tuition Fee Waivers (Accepted by major Florida colleges/universities)   

* Ongoing comprehensive training provided

* Career Growth                                                                                             

* Highly skilled, professional environment

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

 Additional Benefits Information

• State of Florida Retirement package – 3% employee contribution required
• Health Insurance for Individual or Family Coverage – Employee pays (Individual $8.34/month or Family $30.00/month)
• Life Insurance – State pays 100% of premium
• Additional supplemental insurances available such as dental, vision, etc.
• Tax Deferred Medical and Child Care Reimbursement Accounts available
• Tax Deferred Savings Program available through payroll deduction
   

LEAVE INFORMATION:

• Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
• Sick Leave -. Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
   

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

APPLICATION NOTES

• Candidate Profile (application) must be complete in its entirety.
• Include supervisor names and phone numbers of all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment 3 months or more MUST be addressed on the application.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history.
• Each field (address, city, and state, dates, phone numbers, etc.) MUST be completed. 
• Periods of employment should be entered with the most recent/current listed first.
• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation (DD214).
• If claiming the Right to Interview, the candidate MUST attach a copy of your official layoff letter when applying.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

SPECIAL REQUIREMENTS: 

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.