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PUBLIC DEFENDER'S OFFICE, 1ST CIRCUIT - CLERK II OPS-21601100 1

Date: Jul 7, 2019

Location: PENSACOLA, FL, US, 32502

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Requisition No: 59948 

Agency: Justice Administrative Commission

Working Title: PUBLIC DEFENDER'S OFFICE, 1ST CIRCUIT - CLERK II OPS-21601100 1

Position Number: 21601100 

Salary:  $11 per hour, depending on experience 

Posting Closing Date: 10/08/2019 

Office of the Public Defender, First Circuit

To apply, complete the online application process.

Note: This is an opening for part-time to full-time employment with 30-40 hours per week. Benefit eligibility is dependent on hours worked.

Note: This job posting is always open for the collection of applications for part-time or full-time office support to assist with filling vacancies that may arise in any department within the agency. You may or may not be contacted depending on agency needs.

DISTINGUISHING CHARACTERISTICS OF WORK:

• This is routine clerical work in a Public Defender office, which is varied and follows standardized or well-established procedures.

• An employee allocated to this position carries out routine, generally standardized clerical duties, which can be learned on the job, and includes a combination of moderately involved clerical duties.

• Work is performed under immediate supervision and is reviewed while in progress and upon completion.

EXAMPLES OF WORK PERFORMED:

• Maintains office files which may include filing, sorting, assembling, labeling, pulling documents for review as requested or any other file maintenance procedure as needed.

• Prepares case files for newly appointed clients which may include gathering data and case documents, preparation of a physical file and/or entering data into a case management system. May prepare documents to be e-filed and e-serviced.

• Prepares simple routine correspondence, memoranda, reports, and other office documents from rough drafts, notes or oral instructions.

• Receives and distributes incoming mail, office communications, packages or other material.

• Sorts and stamps outgoing mail; prepares packages, printed matter and other materials for mailing. Sorts and delivers documents to other judicial agencies or departments.

• Receives and routes telephone calls and visitors, answering routine questions. Performs other tasks as needed such as photocopying, scanning or use of other general office machines.

• Accomplishes department and organization mission by completing related tasks as needed.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the techniques for handling telephone calls in a courteous and efficient manner.

• Ability to write professionally using proper spelling, grammar and punctuation; manage time and prioritize workload issues; and operate a computer and basic computer software.

• Ability to effectively communicate, verbally and in writing with staff; manage time and workload issues in order to complete all assignments and deadlines within the allotted time frames.

• Ability to maintain an orderly office environment and provide excellent customer services and always be a team player.

MINIMUM TRAINING AND EXPERIENCE:

• Graduation from high school

• An equivalency diploma may be substituted for high school graduation.

• Six months secretarial or clerical work experience

PREFERENCE WILL BE GIVEN TO CANDIDATES WITH:

• Experience providing support to a work unit/group

• Experience in a high volume, multi-line phone system front office/receptionist or secretarial setting.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The key physical requirements of this position includes, sitting, walking, standing, and able to lift up to 25 pounds.

Resumes and applications must show complete dates and addresses of all employments and must include: skills and abilities, including approximate keyboarding/typing speed (correct words/minute) and specific software knowledge. Applicants must pass a background check.

Employer has a “harassment-free” workplace policy requiring honesty, confidentiality and professional conduct. All employees must uphold confidentiality requirements of all host software programs. Employees must also practice safe workplace procedures, and follow policies and procedures.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Pensacola