RECORDS TECHNICIAN - 64029995

Requisition No: 859070 

Agency: Department of Health

Working Title: RECORDS TECHNICIAN - 64029995

 Pay Plan: Career Service

Position Number: 64029995 

Salary:  $34,760.00 

Posting Closing Date: 09/10/2025 

Total Compensation Estimator Tool

OPEN COMPETITIVE

This requistion is to fill mulitiple positions

Your Specific Responsibilities:

This position reports directly to the General Services Manager - SES in the Vital Statistics area of Escambia County Health Department (Escambia CHD). This is a specialized technical Deputy Registrar position involving record management, conscientious decision making, and initiative in implementing policies, programs, and services, within the Vital Statistics area. Responsible for the collection, review and maintenance of birth and death records as outlined in the Florida Statutes, Chapter 382 and the Administrative Code 10D-37 and 10D-49. Will provide assistance to the general public, hospital personnel and others as requested. The position requires communication in writing or orally with linguistic and cultural proficiency. Travel may be required.   

Review applications to issue birth or death certificates in accordance with Florida Statutes and Administrative Codes. Process certificates to VA, law enforcement, Children and Families, and other state and non-government agencies. Process amendments from the State Office of Vital Statistics, track and issue certified documents utilizing the E-Vitals System. Collection of fees for both birth and death certificates issued and/or ordered as necessary.  

Process fetal death certificates for filing with the State Bureau of Vital statistics. Compile daily activities of funeral home accounts. Maintain a file on late death records and aid when needed to local funeral homes alerting Chief Deputy Registrar of reluctant Doctors. Prepare monthly statements for journal transfers for death certificates. Complete VITALCHEK orders by reviewing applications to determine appropriate type of Vital Statistics records to issue in accordance with the Florida Statutes and Administrative Codes. Order and reconcile Safety Paper purchases as referred to in the Chief Deputy Registrars Operations Manual (COM). Preparing monthly statements for journal transfers for death certificates. Maintain daily cash transfer log and cashier change fund.

Answer telephones in the Vital Statistics Unit as needed.  Perform various customer service functions as the main shipping area for Escambia CHD, notifying Department Divisions when deliveries have arrived. Preparing monthly statements for journal transfers for death certificates. Perform courier duties.

Other duties as assigned and participates in professional development opportunities and staff development and training.

Required Knowledge, Skills, and Abilities:

Basic mathematics skills and communication skills. Uses information technology such as MS Office, EDRS (Electronic Death Records System), EVitals, VitalChek etc.

Qualifications:

Minimum - High School diploma, 1-3 years Work Experience, and a Valid Driver’s License Required.

Florida Department of Health Mission, Vision, and Values: 

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

1295 W Fairfield Drive; Pensacola, FL 32501

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.