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STAFF ASSISTANT - 48007312 (BLIND SERVICES)

Date: Nov 17, 2020

Location: PENSACOLA, FL, US, 32504

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Requisition No: 267562 

Agency: Department of Education

Working Title: STAFF ASSISTANT - 48007312 (BLIND SERVICES)

Position Number: 48007312 

Salary:  $23,482.94 

Posting Closing Date: 11/26/2020 

DIVISION OF BLIND SERVICES
LOCATION: PENSACOLA

SUCCESSFUL COMPLETION OF A LEVEL 2 BACKGROUND SCREENING IS A CONDITION OF EMPLOYMENT

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

OPEN COMPETITIVE

 

**ANTICIPATED VACANCY**
 

ALL EMPLOYMENT GAPS MUST BE EXPLAINED AND INCLUDED WITH WORK HISTORY WHEN APPLYING.

 

Job Description

This is work providing high-level administrative support by conducting research, preparing reports, handling information requests, assisting with program management, assisting with constituents and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

 

Examples of Work

  • Coordinates and directs office services, such as records and budget preparation, contact management and personnel and related duties to aid executives.
  • Assists in the preparation of budgets, budget amendments and budget requests.
  • Prepares and maintains records and reports, such as recommendations for solutions to administrative problems, reports, financial reports, applications and administrative orders.
  • Files, maintains, arranges for storage, retrieves or reproduces documents, records and reports.
  • Analyzes operating practices and procedures to create new or to revise existing methods.
  • Reviews and prepares agenda materials.
  • Maintains various databases.
  • Coordinates legislative work.
  • Interprets administrative and operating policies and procedures.
  • Studies management methods to improve workflow simplify reporting procedures or implement cost reductions.
  • Plans meetings and/or conferences.
  • Reads and responds to correspondence.
  • Represents executive at meetings and on the phone.
  • Assists with the preparation of publications and other materials.

 
Minimum Qualifications

  • Three years of secretarial or clerical work experience.
  • College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
  • Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
  • A high school diploma or its equivalent can substitute for one year of the required work experience.

 
Knowledge, Skills and Abilities

  • Knowledge of office procedures and practices.
  • Knowledge of the principles and techniques of effective communication.
  • Knowledge of the methods of data collection.
  • Knowledge of basic arithmetic.
  • Ability to understand and apply applicable rules, regulations, policies and procedures.
  • Ability to deal with the public in a tactful and courteous manner.
  • Ability to perform basic arithmetical calculations.
  • Ability to work independently.
  • Ability to utilize problem-solving techniques.
  • Ability to plan, organize and coordinate work assignments.
  • Ability to communicate effectively.
  • Ability to establish and maintain effective working relationships with others.

 

The Florida Division of Blind Services is committed
to increasing recruitment and hiring of Veterans and individuals with disabilities and
improving employment outcomes.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Pensacola