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FDC-SECRETARY SPECIALIST-F/C-70030029-TAYLOR CORRECTIONAL INSTITUTION

Date: Sep 12, 2019

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Requisition No: 65019 

Agency: Department of Corrections

Working Title: FDC-SECRETARY SPECIALIST-F/C-70030029-TAYLOR CORRECTIONAL INSTITUTION

Position Number: 70030029 

Salary:  $21,532.94 annually 

Posting Closing Date: 09/18/2019 

***OPEN COMPETITIVE ADVERTISEMENT***

Secretary Specialist - F/C – 70030029 

This advertisement is for a Career Service position located at Taylor Correctional Institution in the Assistant Warden's Office. 

Salary Rate: $21,532.94 annually

SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY. 

Under the direction of Secretary, Mark Inch, the Florida Department of Corrections (FDC) is the 3rd largest state prison system in the country with a budget of 2.4 billion, approximately 96,000 inmates incarcerated and another 166,000 offenders on active community supervision. The DC has 151 facilities and more than 24,000 staff members statewide, making it the State’s largest agency.

SPECIFIC DUTIES AND RESPONSIBILITIES:

The employee in this position performs specialized clerical work that requires independent decision making ability as clerical support to the Correctional Officer Colonel (Chief Correctional Officer). Duties may include but will not be limited to:

  • Responsible for preparing and maintaining various documents, reports, letters, memorandums, forms, including but not limited to post charts, post orders, emergency plans, Institutional Operating Procedures, Policy & Procedure Directives, Department of Corrections Rules, work orders, supply requisitions and purchase orders.
  • Utilizes various computer programs and compiles and maintains data relating to Security Department issues and provides information to the Warden’s Office for monthly/quarterly/yearly reports or as requested.
  • Maintains an accurate filing system of forms and correspondence utilized in the daily operations of the institution including incident reports, dormitory logs and dormitory check sheets.
  • Assists with the preparation of the Review and Performance Planning forms as directed.
  • Serves as receptionist for the Security Department, greeting visitors and answering telephones, routing calls to the appropriate area and answering questions within his/her area of responsibility.
  • Orders and distributes forms and supplies for the Security Department.
  • Provide customer service.
  • Answer telephone calls professionally.
  • Receiving and sorting mail.
  • Inputting data in appropriate database system.
  • Completes clerical duties.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge of correct spelling, punctuation and grammar usage.
  • Knowledge of basic arithmetic.
  • Knowledge of basic filing practices.
  • Skills in typing.
  • Ability to prepare and maintain various documents, reports, letters, memorandums and forms.
  • Ability to operate general office equipment.
  • Ability to communicate effectively.
  • Ability to establish and maintain effective working relationships with others.

REQUIRED QUALIFICATIONS:

  • 2 years of clerical or secretarial experience.
  • Experience with Microsoft Office.

PREFERRED QUALIFICATIONS:

  • Law enforcement or correctional experience.
  • Customer Service Experience.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.

Applications will be accepted until 11:59 PM on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Lake City