CONTRACT COORDINATOR II - 55005684

Requisition No: 841951 

Agency: Department of Transportation

Working Title: CONTRACT COORDINATOR II - 55005684

 Pay Plan: SES

Position Number: 55005684 

Salary:  $59,133.72 - $76,526.00 

Posting Closing Date: 12/08/2024 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

390 / Ponce de Leon Maintenance

OPEN COMPETITIVE

SELECTED EXEMPT SERVICE

CONTACT PERSON: Nicolas Guettler

CONTACT PHONE NUMBER: 850-836-5714

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.  

This position requires a valid Class E driver’s license with an acceptable driving record in accordance with the Department's Drivers Record Requirements Policy. An unacceptable driving record is defined as any of the following:

1. three (3) or more moving violations in the past 3 years that accumulate 3 or more points per violation;
2. any 2 convictions of reckless driving in the past 3 years;
3. a suspension or revocation of the driver license for moving violations in the past 3 years; and
4. a suspension or revocation for refusal to take a sobriety test, or any suspension or revocation for a DUI conviction in the past 4 years

Your driving record will be reviewed, and the status of your driver license confirmed.

POSITION DESCRIPTION: Supervises employees by spending the majority of their time communicating with regularly, motivating, training, evaluating, planning, and directing employees’ work. Oversees contractor activities on maintenance contracts to assure that the contract documents are being adhered to and contract administration procedures are being followed.  Creates, issues, and verifies work documents to contractors indicating work locations, pay item quantities of work to be performed, and date work is to begin/end, if required by contract.  Makes field reviews with contractor as needed. Coordinates, participates, and directs the maintenance activity of the chemical herbicide program.

Develops and prepares the preliminary plans, specifications, preliminary estimates, and related contract documents for all assigned contracts.  Conducts pre-work meetings to ensure the contractor understands scope of work and expected results. Prepares contract renewal documents, draft maintenance agreements with municipalities, supplemental agreement drafts, contractor correspondence and other documents necessary for proper management of the contract as directed.

Verifies invoices, generates pay estimates in Site Manager and enters data in the Maintenance Management System.  Completes Notice of Beginning and Ending letters, Contractor Field Performance Reports and other related documents as directed.

Coordinates and assists in performing work need surveys to gather information for maintenance contract work plan.  Evaluates work plan for possible conflicts with existing utilities, other projects, local residents, cities and businesses.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of engineering concepts and repair inspection. Ability to oversee and administer contracts.  Ability to interpret contract plans, standard specifications, design standards and a general understanding of engineering terminology.  Ability to plan, organize, and coordinate work assignments.  Ability to maintain accurate records.  Skilled in verbal and written communications.  Skilled in using computer programs such as word, excel, and other department mainframe programs.  Ability to analyze and resolve problems using plans, specifications, contract documents and engineering judgement.  Ability to interpret field data.  Ability to maintain effective working relationships with others.  Ability to use procedures and specifications to develop maintenance contracts. Ability to effectively supervise subordinate employees.

REQUIRED LICENSURE/REGISTRATION/CERTIFICATION: A valid Class E driver’s license is required.  All herbicide applicators shall be licensed by the Department of Agriculture and Consumer Affairs in three areas: core curriculum, right-of-way, and aquatics. The Department will allow an employee under the direct supervision of a licensed applicator to train and gain experience for a period not to exceed twelve months, after which they shall be licensed.

OTHER JOB RELATED REQUIREMENTS: Due to the nature of this position, the incumbent must respond to emergencies and be “on-call” (24-hour duty) when necessary. While on-duty status, the position's incumbent may be required to drive a state owned or leased vehicle to perform the duties of this position.  The incumbent of this position is required to work with or around Department of Corrections inmates. Employee may be required to work with or around hazardous materials. Responsible for adhering to the provisions and requirements of section 215.422, F.S., related State Comptroller's rules, and Department of Transportation's invoice processing and warrant distribution procedures.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.