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COURT PROGRAM SPECIALIST II - 22009095

Date: Apr 11, 2018

Location: PORT SAINT LUCIE, FL, US, 34986

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Requisition No: 33487 

Agency: State Courts System

Working Title: COURT PROGRAM SPECIALIST II - 22009095

Position Number: 22009095 

Salary:  36115.32 

Posting Closing Date: 04/24/2018 

Florida State Courts System Class Specification

Class Title: Court Program Specialist II

Class Code: 7155

 

Hiring Salary (annualized):  $36,115.32

 

 

General Description

The essential function of the position within the organization is to assist judges and magistrates with the timely disposition of cases through case management, case monitoring and program implementation. The position is responsible for providing information to litigants and trial court staff, reviewing filings and making referrals to community-based services, managing and preparing cases for court hearings and briefing judges, attending hearings, and other trial court proceedings, maintaining record/filing system, training and assisting new departmental personnel, scheduling hearings, and performing related administrative support functions. The position is responsible for collecting and reporting on case/program data and maintaining databases as needed.  The position works under general supervision of a court manager developing work methods and sequences.

 

Examples of Work Performed

 

(Note: The examples of work as listed in this class specification are not necessarily descriptive of any one position in the class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

 

Assists litigants in person, by telephone and via correspondence, providing case status information, rules of civil procedures and statutes, and referrals to appropriate community agencies; reviews pro se filings for judges.

 

Organizes and maintains filing systems for the area of responsibility; updates library of brochures and pamphlets/information for litigants.

 

Schedules hearings by determining case status; determines whether to set a case management conference or appropriate hearing, or proceed without a hearing and prepare appropriate court order or correspondence.

 

Manages and prepares cases for court hearings by tabbing and naming pleadings, composing and preparing historical summations, calculating child support guidelines, and researching and providing corresponding cases and other documentation pertinent to the case and/or litigants.

 

Assists with domestic violence cases as needed; assists in maintenance and evaluation of self-help program.

 

Prepares and maintains court dockets; attends court hearings, taking notes, composing and preparing appropriate orders based on rulings, and providing information to the court as needed; researches statutes and rules and applies basic accounting methods.

 

Monitors and reviews new legislation, rules and other mandates requiring procedural and/or administrative changes in legal proceedings, and implements required changes.

 

Trains and provides continuing information and assistance to co-workers as needed; reviews work as needed; and provides information to other agencies as requested.

 

Performs tasks, such as composing and preparing orders, documents, forms and correspondence; monitoring and providing appropriate provider lists to Clerk’s Office, e.g., Parent Course providers; or creating and maintaining record systems for efficient case management.

 

Participates on local communities, councils, and workgroups to exchange information, solve problems, and coordinate services.

 

Maintains daily, monthly and yearly statistics regarding volume and types of cases handled by program.

 

Competencies

 

Data Responsibility:

Refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation.  Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.

 

Coordinates or determines time, place, or sequence of operations or activities based on analysis of data and executes determinations or reports on events.

 

People Responsibility:

Refers to individuals who have contact with or are influenced by the position.

 

Persuades or influences others in favor of a service, course of action, or point of view.

 

Assets Responsibility:

Refers to the responsibility for achieving economies or preventing loss within the organization.

 

Requires responsibility for only small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss are negligible.

 

Mathematical Requirements:

Deals with quantities, magnitudes, and forms and their relationships and attributes by the use of numbers and symbols.

 

Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.

 

Communications Requirements:

Involves the ability to read, write, and speak.

 

Reads professional publications; composes complex reports and manuals; speaks formally to groups outside the organization.

 

Complexity of Work:

Addresses the analysis, initiative, ingenuity, creativity, and concentration required by the position and the presence of any unusual pressures.

 

Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous close attention for accurate results or frequent exposure to unusual pressures.

 

Impact of Decisions:

Refers to consequences such as damage to property, loss of data or property, exposure of the organization to legal liability, or injury or death to individuals.

 

The impact of errors is extremely serious – affects work unit and affects other units or citizens.

 

Equipment Usage:

Refers to inanimate objects such as substances, materials, machines, tools, equipment, work aids, or products. A thing is tangible and has shape, form, and other physical characteristics.

 

Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs, such as word processing or spreadsheets.

 

Safety of Others:

Refers to the responsibility for other people’s safety, either inherent in the job or to assure the safety of the general public.

 

Requires responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.

 

Education and Experience Guidelines

 

Education:

Refers to job specific training and education that is recommended for entry into the position.  Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

 

Bachelor’s degree in public or business administration, criminal justice, psychology, sociology or a closely social science related field.

 

Experience:

Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks.  Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.

 

Three years of professional administrative analytical related experience. Master’s degree may substitute for one year of the required experience.

 

Juris doctorate degree may substitute for two years of the required experience.

 

Licenses, Certifications, and Registrations Required:

Refers to professional, state, or federal licenses, certifications, or registrations required to enter the position.

 

None

 

Preferred Qualifications:


• Knowledge of legal procedure as it relates to family law
• Skilled with Microsoft Office software including Word, Excel, PowerPoint and Outlook.
• Strong written communication skills.
• Prior experience working in a Florida state or county court system
• A degree in Pre-Law is also acceptable in meeting the minimum education requirements for the position.
• In addition to the general description of duties listed in the Class Specification, this position is also responsible for identifying cross-over cases, such as domestic violence and dependency cases.
• In addition to the examples of work performed in the Class Specifications, this position is also required to correspond with litigants through written correspondence and email.
• Reliable means of transportation between Courthouses in Port St. Lucie, Indian River, Martin and Okeechobee Counties is required as needed during the workday for coverage of case assignments.  Valid Florida Driver's License and a reliable personal vehicle may be preferred.

 

Home Office Location:

 

Indian River County Courthouse
2000 16th Avenue, Vero Beach, FL 32960

 

Background Screening Requirements:

 

Level 2 background screening (fingerprinting) required for all positions working with the 19th Judicial Circuit Court System.


 

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, genetic information or disability.

 

If you need an accommodation to participate in the application/selection process, please call the contact person at the number indicated for each respective position. Persons using a TDD may call the contact person through the Florida Relay Service 1-800-955-8771.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Port Saint Lucie

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