OPS SECRETARY SPECIALIST - 37950172

Requisition No: 847639 

Agency: Environmental Protection

Working Title: OPS SECRETARY SPECIALIST - 37950172

 Pay Plan: Temp

Position Number: 37950172 

Salary:  $15.00 hourly 

Posting Closing Date: 03/14/2025 

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OPS SECRETARY SPECIALIST

State of Florida

Department of Environmental Protection

OPEN COMPETITIVE

CLOSING DATE: 03/14/2025

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem. 

The Work You Will Do:

OPS SECRETARY SPECIALIST (37950172)

WILLIAM J RISH RECREATION AREA

Contact: Jon Dillard, Park Manager

Jonathan.M.Dillard@FloridaDEP.Gov

We are looking for a self-motivated, detail oriented, hardworking individual to provide administrative support.  This position supports the Park Manager and staff by ensuring proper and efficient office practices using clear written and verbal communication.  

The Difference You Will Make:

Florida State Parks are managed and preserved for enjoyment by all through providing appropriate resource-based recreational opportunities, interpretation and education that help visitors connect to the Real Florida. SM

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

William J Rish Recreation Area

6773 Cape San Blas Road

Port St. Joe, FL 32459

William J Rish Recreation Area (WJRRA) is located in Port St. Joe, in the community of Cape San Blas. This Recreation Area manages 100 acres of land on both the Gulf of Mexico and on St. Joseph's Bay. This recreation area is designed and designated to serve those with disabilities. Currently WJRRA is open for day use and offers access to the beach, the bay and an Olympic sized swimming pool. The park will one day provide overnight amenities to include, 8 accessible cabins and 30 accessible campsites. There will also be a fully operational concessionaire, a dock that will provide access to the bay for those with disabilities and other amenities. This is a chance to be a part of something exciting, a brand-new Florida State Park! There will also be opportunities for resource management and wildlife monitoring.

The Benefits of Working for the State of Florida:

• Working for the State of Florida is more than a paycheck. The State’s benefits package for eligible OPS employees includes:
• Participation in state group insurance (must meet eligibility requirements*).  For more details consult with People First at 877-562-7287 or go to:  https://www.mybenefits.myflorida.com/health/eligibility_and_enrollment/ops_employees
• Participation in the Florida Deferred Compensation Plan (457b).  For additional details and online enrollment visit MyFloridaDeferredComp.com
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). (For more information, please click  Social Security Alternative Plan (aigrs.com) and read OPS Social Security Alternative Plan;
• Flexible Spending Accounts;

For a more benefits information, visit www.mybenefits.myflorida.com.

*Seasonal and part-time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements.

Pay:

$15.00 PER HOUR

Your Specific Responsibilities:

This position assists in planning, coordinating and implementing all administrative

activities involved in park operations. Performs fiscal, purchasing, and budget

tracking duties for park. Maintains computerized budget tracking system and

reconciles with FLAIR. Provides related budget reports to park manager and district.

Assists Park Manager in the planning and administration of park contracts, use

agreements and permits. Processes requisitions, bids, and p-card transactions.

Performs and directs data entry required to maintain park records. Maintains Park

archival and resource files. Performs or directs adjustments to cash register as

needed. Prepares and processes paperwork relating to personnel activities to include

leave and attendance, selection and recruitment, employee relations and travel.

Develops management reports and summaries for use in making management

decisions and planning park activities, services and resource management. Monitors

and audits park revenue procedures and related reports. Assists in assuring park

compliance with current division policies, procedures and programs. Oversees and

assists in training staff in proper administrative procedures and practices. Provides

recommendations to park manager for processes and procedures which will promote

efficiency and simplify park administrative functions. Attends meetings and training

sessions and represents the Park Manager at meetings with division representatives,

other agencies and organizations. Processes technical park correspondence,

investigates subject matter and prepares replies. Maintains Park property records.

Performs other related duties as required.

In carrying out the duties of this position, the incumbent is always expected to be

aware of and abide by the Department’s Standards of Conduct, as well as all

departmental and/or work unit rules, directives, policies, procedures, and/or general

orders applicable to performing the duties of this position. Compliance with the

processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to

comply with this section by any agency of the state shall constitute good cause for

discharge of employees duly found responsible, or predominantly responsible, for

failure to comply.

Required Knowledge, Skills, and Abilities:

KNOWLEDGE OF:

• Administrative principles and practices
• Methods of data collection
• Principles and techniques of effective verbal and written communication
• FLAIR, My Florida MarketPlace (MFMP), Quicken, Oculus, PPMTS

SKILL IN:

• Use of office equipment including computers and related software including Microsoft Office Suite

ABILITY TO:

• Collect, evaluate and analyze data relating to accounting, personnel, purchasing and report writing
• Prepare correspondence and administrative reports
• Understand and apply applicable rules, regulations, policies and procedures
• Utilize problem solving techniques
• Work independently
• Plan, organize and coordinate work assignments
• Communicate effectively verbally and in writing
• Establish and maintain effective working relationships with others
• Maintain a valid driver license
• Assist in formulation of budget preparation

Minimum Qualifications:

Valid driver’s license.

Preferred Qualifications:

Skill in Quicken

POSITION OF SPECIAL TRUST REQUIREMENT: This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. 

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_Recruitment@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.