RECORDS SPECIALIST - 64006681

Requisition No: 855560 

Agency: Department of Health

Working Title: RECORDS SPECIALIST - 64006681

 Pay Plan: Career Service

Position Number: 64006681 

Salary:  41,600.00-47,840.00 Annually 

Posting Closing Date: 07/06/2025 

Total Compensation Estimator Tool

Job posting category (Open Competitive)

Your Specific Responsibilities:

Job Description: The Florida Department of Health in St. Lucie County is seeking a Chief Deputy Registrar (CDR) to support the administration of vital records, including birth and death certificates. This position plays a key role in ensuring compliance with Florida Statutes, maintaining accurate records, and assisting the public with vital record requests.

Duties & Responsibilities:

• Process and issue birth and death certificates in accordance with Florida Department of Health guidelines. Verify documentation and ensure compliance with state and county regulations.
• Serve as the primary point of contact for vital records inquiries within St. Lucie County. Work closely with local hospitals, funeral homes, and medical examiners to ensure timely and accurate death certificate registration.
• Maintain and update records in the Florida Electronic Vital Records System (EVRS). Assist in data collection and reporting on birth and death trends specific to St. Lucie County.
• Provide guidance to residents on obtaining certified copies of vital records. Ensure compliance with Florida Statutes regarding confidentiality and security of records. Respond to inquiries from state agencies, legal representatives, and the public regarding vital statistics.

Required Knowledge, Skills, and Abilities:

• Knowledge of Florida Vital Statistics laws and regulations governing birth and death records.
• Understanding of electronic records systems (EVRS preferred) and data entry procedures.
• Strong attention to detail to ensure accuracy in record processing and issuance.3
• Ability to interpret and apply state and federal regulations related to vital records.
• Excellent customer service skills to assist the public with record requests and inquiries.
• Effective communication skills for interacting with hospitals, funeral homes, and government agencies.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Problem-solving skills to address discrepancies in vital records and resolve issues efficiently.
• Organizational skills to manage multiple tasks and maintain accurate filing systems.

Qualifications:

Minimum Qualifications:

• 3+ years of customer service experience in public administration or a similar role.
• 1+ years of experience in records processing or a similar role.

Preferred Qualifications:

• Knowledge of Florida Vital Statistics laws and procedures.
• Proficiency in electronic records systems (EVRS preferred).
• Experience working with government agencies or public health departments.
• Familiarity with data entry and reporting related to vital statistics.
• Associate or bachelor’s degree in public administration, Health Services, or a related field.
• Customer service experience in a government or healthcare setting.
• Certified Notary Public (preferred but not required).
• Strong attention to detail and ability to handle confidential information.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision: To be the Healthiest State in the Nation.

Values:

 I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

5150 NW Milner Drive, Port Saint Lucie, FL 34983-3392

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.